We are delighted to welcome you to the School of Liberal Arts graduate program and want to make your transition to life as a graduate student at Tulane as easy as possible. Before your classes begin there are a few very important things that every new Tulane student must do and several forms that all new students must complete (most completed on-line). Some of these forms require information that may take some time for you to obtain so it is advisable to review and begin completing these forms in early June and have everything completed if possible by the first week of August. Below is a step by step summary, followed by a detailed explanation of each step necessary to complete your enrollment and begin receiving stipend checks (if applicable). Please read every section carefully and follow each step that is applicable to you:
Before Arriving on Tulane Campus:
1) Students on Visa – Complete the Foreign Data Admission and Fund Verification Form and e-mail back to the School of Liberal Arts Office of Graduate Programs. This will be e-mailed to you several weeks after you accept the admission offer. Schedule Visa appointment for a date after you expect to receive your I-20 (or DS-2109) from Tulane
2) Send final, official transcripts with degree earned to: Director of Graduate Programs, School of Liberal Arts, Newcomb Hall Room 102, New Orleans, LA 70118, if not already done so. If you have already sent an official transcript that indicates all final degrees earned when you applied, it is not necessary to send another one.
3) Obtain your immunization records and submit these on-line to Student Health Center.
4) Contact Office of Housing at Tulane for information on Tulane affiliated or non-Tulane affiliated housing.
5) Register for classes through Gibson OnLine.
6) If have a fellowship, teaching or research assistantship, download, complete and send the INS I-9 form and the 4 other student hiring/payroll forms to your department administrator. NOTE: IF you do not have a U.S. bank account you will need to get a U.S. bank account before you can begin receiving your stipend checks. This could delay the start of your stipend payments until the second pay date depending on when you obtain the bank account.
After you arrive on Tulane campus:
1) If you are a student on a Visa, check in with the Office of International Students and Scholars (OISS) to activate your immigration record.
2) If have a fellowship, teaching or research assistantship and do not have a U.S. bank account, get a U.S. bank account then bring that account information to Workforce Management Organization with the documents in step 3.
3) If have a fellowship, teaching or research assistantship, bring your identification documents (as described in the details section below) to the Work Force Management Organization/Student Employment Office on Broadway.
4) If an international student on a Visa, attend the Office of International Students and Scholars Orientation on Friday, August 26. This is required for students on a Visa
5) Attend the Graduate Student Orientation for incoming graduate students from all Tulane Schools on Tuesday, August 23. This is presented by the Tulane Office of Graduate and Postdoctoral Studies. More information on this will be sent during the summer. This is NOT mandatory but is very informative. This is also NOT the same as any orientations that individual departments may have.
6) Contact your department or attend the department graduate student orientation (if department has a graduate student orientation) for information regarding fellowship expectations, teaching assistantship assignments/job descriptions and answers to any questions about classes for the first semester.
7) Use Gibson Online to make any changes to class schedule and confirm registration when schedule complete.
Within 2-4 weeks of accepting our admission offer, Tulane Technology Services should send you an e-mail with your Tulane ID# and a link to set up your new Tulane e-mail and password. This 9 digit Tulane ID# will be the way you are identified for everything at Tulane so remember it. And your Tulane user name and password is required before you can register for classes or submit immunization records. Sometimes this e-mail goes to junk mail or is filtered out by spam filters so please check your junk mail folder if you did not receive the e-mail. If you do not see it in your junk mail folder either, please contact Tulane Technology Services at email@example.com. Include your full name, date of birth and the department to which you have been admitted in your e-mail to Technology Services.
WHEN SHOULD YOU ARRIVE ON CAMPUS?
The answer to this question varies depending on your situation and if you plan to attend the Graduate Student general Orientation. Classes begin Monday August 29, 2016 but we suggest everyone plan to arrive on campus no later than 3 to 4 days prior to the start of classes if you have arranged housing prior to arrival and do not have any orientation sessions to attend. If you have not arranged housing prior to arrival, it could take at least 2-3 weeks to find a place to live at this time of year.
If you are an International Student (on any type of Visa) you will be required to check-in and attend an Orientation for International Students which is usually held the Thursday or Friday before classes start. Please check the Office of International Students and Scholars website: http://cge.tulane.edu/oiss/students.html for the date of the fall 2016 International Student orientation.
If you will be receiving a fellowship, teaching or research assistantship stipend and would like to receive your first stipend paycheck on the first payday in September, you need to arrive in New Orleans and bring your employment identification/verification documents to the Work Force Management Organization Office by the deadline date listed in the Payroll Information section above.
Tulane University, School of Liberal Arts, 102 Newcomb Hall, New Orleans, LA 70118, (504) 865-5225, firstname.lastname@example.org