In Fall 2014, Tulane University began using Interfolio for faculty and postdoctoral fellow searches as a means to solicit electronic applicants and to move away from processes previously conducted through the use of paper. To aid academic departments, the Provost's Office developed some "how-to" guides to provide step-by-step instructions for using Interfolio as well as how to integrate the Interfolio process with the HR/Payroll system (HCM) process.
Below are several documents which should provide clarity on merging the two processes, as well as the aforementioned "how-to" guides, including:
We anticipate adding more or revising existing guidance documents in the future. Notice will be sent out as necessary to the Academic Department Administrators listserve (academicdeptadmin-l). To be added to the listserve, please contact Alysia Loshbaugh (firstname.lastname@example.org.)
Flow Chart for Faculty Hiring Process (updated 06.18.15)
All documents last updated 11.11.16
HCM Guide to Creating a Faculty Vacancy
HCM Guide to Updating a Faculty Vacancy
Creating a Profile in HCM (for external candidates)
Adding a Candidate to Vacancy (must be done prior to creating the offer)
HCM Guide to Creating an Offer
HCM Guide to Updating an Offer
Faculty and Postdoctoral Fellow Posting Template
January 15, 2015
No longer required, as this is now incorporated into the "Creating a Vacancy" process. However, individual schools may wish to continue using this form internally in searches conducted through Interfolio. It is essential to use the text below in the "How to Apply" portion of the HCM vacancy, utilizing the unique link generated by Interfolio for the job posting.
All applicants should apply electronically via the following link: __________________________.
Materials submitted through this Tulane Jobs portal will not be considered.
In the blank, insert the link to the ad on Interfolio's website.
Faculty Appointment Details Form ("FAD")
August 6, 2013
Departments hiring new faculty are required to complete the above FAD form. The completed FAD should be uploaded in HCM at the time the hiring manager wants to "Create an Offer" in the system. The FAD, along with the candidate's CV, should be included in the "Create an Offer" stage, which will then route to the Provost's Office for approval.
Faculty Title Matrix - Regular and Special Titles
August 23, 2011
Matrices explains which schools/units are allowed to hire which kind of faculty, as per the Faculty Handbook. In addition, the matrices show which faculty titles are available to which units..
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