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Faculty & Postdoctoral Fellow Hiring Process


In Fall 2014, Tulane University began using Interfolio for faculty and postdoctoral fellow searches as a means to solicit electronic applicants and to move away from processes previously conducted through the use of paper.  To aid academic departments, the Provost's Office developed some "how-to" guides to provide step-by-step instructions for using Interfolio as well as how to integrate the Interfolio process with the HR/Payroll system (HCM) process.

Notice will be sent out as necessary to the Academic Department Administrators listserve (academicdeptadmin-l).  To be added to the listserve, please contact Alysia Loshbaugh (

Guidance Documents for Faculty Hiring

Flow Chart for Faculty Hiring Process (updated 09.29.17)

Faculty Recruitment Action Plan
(September 2017)

Interfolio Guides (also applicable for postdoctoral fellows)

Creating/Editing a Position in Interfolio (updated 11.11.16)
Search Committee Guide to Using Interfolio to Evaluate Candidates (updated 05.31.17)
Closing Out Filled Positions and Archiving (updated 11.11.16)

To request Interfolio access above the level of evaluator, click here. (New!!)


HCM Guides

HCM Guide to Creating a Faculty Vacancy
HCM Guide to Updating a Faculty Vacancy
HCM Guide to Creating an Offer
HCM Guide to Updating an Offer


Faculty and Postdoctoral Fellow Posting Template
January 15, 2015
No longer required, as this is now incorporated into the "Creating a Vacancy" process.  However, individual schools may wish to continue using this form internally in searches conducted through Interfolio.  It is essential to use the text below in the "How to Apply" portion of the HCM vacancy, utilizing the unique link generated by Interfolio for the job posting. 

All applicants should apply electronically via the following link: __________________________.
Materials submitted through this Tulane Jobs portal will not be considered.

In the blank, insert the link to the ad on Interfolio's website.

Faculty Appointment Details Form ("FAD")
August 6, 2013
Departments hiring new faculty are required to complete the above FAD form.  The completed FAD should be uploaded in HCM at the time the hiring manager wants to "Create an Offer" in the system.  The FAD, along with the candidate's CV, should be included in the "Create an Offer" stage, which will then route to the Provost's Office for approval.

Other Information

Faculty Title Matrix - Regular and Special Titles
August 23, 2011
Matrices explains which schools/units are allowed to hire which kind of faculty, as per the Faculty Handbook.  In addition, the matrices show which faculty titles are available to which units..


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