Activities Fund Reservation Form

Funds for the Undergraduate Activities Fund are limited and available on a first-come, first-served basis.  To ensure reimbursement, we are asking faculty to "reserve" their Undergraduate Activity.  By submitting this form, you are guaranteeing that you will be reimbursed after submitting your receipts, provided your receipts are submitted before the deadline. 

Only courses at the 4000-level and below are eligible for funding.

Important dates:

  • Friday, September 9, 2016--deadline to request funds
  • Wednesday, September 14, 2016--notification date
  • Friday, December 2, 2016 OR within 30 days of the date of the expense*--deadline to submit receipts for reimbursement

*--Due to IRS guidelines regarding "timeliness" of reimbursements, the university's policy is that receipts must be submitted to Accounting and Accounts Payable within 45 days of the date of the expense. We request 30 days to allow our office time to process the reimbursement. Please visit this website for more details on Accounting policies affecting faculty:


Without a "reservation," we will not reimburse your expenses.  

You must still submit a Reimbursement Request Form with your receipts, even if your Activities Fund dollars are guaranteed.  The form is available on the Undergraduate Activities Fund page.

Willow Street Fence
Include course and section number (ex: ENGL 1010-01). Only one course ID per reservation form.

Estimated cost of event, up to $150. Do not use a dollar sign ($) or decimal point (.). The form only accepts whole numbers.

Number of students in the class, or that will participate in activity.

Please provide a brief description of your planned event.

Any other information you would like to share, or questions?


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