Policies and Procedures - Staff Handbook Policy Changes


Sick Leave

The purpose of sick leave is to provide leave for you to treat and/or recover from personal illness or to tend to the illness of an immediate family member (a child, parent, legal spouse, or same-gender domestic partner) which requires your personal attention. 

Examples of permissible use of sick leave, including but not limited to, are appointments with physicians, dentists or optometrists. In these instances, non-exempt as well as exempt employees are only allowed to be absent during the time spent to attend the appointment and are required to return to work directly following an appointment if the work day has not ended. 

Sick leave may not be used to as a substitute for vacation for any reason. 

Staff employees who are categorized as regular full-time or regular part-time with benefits earn sick leave. Full-time staff employees earn one (1) day of sick leave per full calendar month worked. Regular part-time employees earn a pro-rated amount of sick leave based on the percentage of full-time which they work. 

You may accrue and carry over to the following year unused sick leave up to one hundred and twenty (120) days per year as shown below in days and hours. 

Maximum Rate of Accrual
for a 37.5 Hour Work Week Employee

Maximum Monthly Rate of Accrual
for a 40 Hour Work Week Employee

120 days / 900 hours

120 days / 960 hours

Once you have accrued 120 days of sick leave, you may continue to accrue sick leave until your next subsequent anniversary date. On your next subsequent anniversary date, any unused sick in excess of one hundred and twenty (120) days will be forfeited. 

Staff members employed before June 30, 2016 will be allowed to carry over those hours in excess of one hundred and twenty (120) days, but will not accrue hours until their accruals drop below the maximum carryover of one hundred and twenty (120) days. 

Non-exempt employees with accrued sick must record sick for the actual time missed from work. Exempt employees with accrued sick must record sick for the actual time missed from work at a minimum of one (1) hour increments. 

You may not use sick leave before it is earned. 

You will continue to earn sick leave while on paid leave, but you will not earn sick leave while on unpaid leave, except in the case of certain types of military leave. See the “Military Leave” section of this Handbook. 

Your supervisor may request proof of the illness and an explanation why your personal attention is required prior to approving payment for sick leave. Sick leave may be disallowed if you do not report to your supervisor within two (2) hours after your regular time to report to work. In addition, you may be required to submit a doctor’s certificate verifying the illness after three (3) consecutive missed workdays. 

You are not paid for any unused sick leave upon termination of your employment with the University. 

For absences that qualify as Family and Medical Leave, please see the “Family and Medical Leave” section of this Handbook. 

The update to the Sick Leave Policy is effective July 1, 2016.

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