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Information for Incoming Tulane Graduate Students 2018-2019

We are delighted to welcome you to the School of Liberal Arts graduate program and want to make your transition to life as a graduate student at Tulane as easy as possible. Before your classes begin there are a few very important things that every new Tulane student must do and several forms that all new students must complete (most completed on-line). Some of these forms require information that may take some time for you to obtain so it is advisable to review and begin completing these forms in early June and have everything completed if possible by the first week of August. Below is a step by step summary, followed by a detailed explanation of each step necessary to complete your enrollment and begin receiving stipend checks (if applicable). Please read every section carefully and follow each step that is applicable to you:



Before Arriving on Tulane Campus:

  1. Students on Visa – Complete the Foreign Admission Data and Fund (FADF) Verification Form and e-mail back to the graduate director in the School of Liberal Arts Office of Graduate Programs Office. This form will be e-mailed to you several weeks after you accept the admission offer. Schedule a Visa appointment for a date after you expect to receive your I-20 (or DS-2109) from Tulane
  2. Send final, official transcripts with degree earned to: Director of Graduate Programs, School of Liberal Arts, Newcomb Hall Room 102, New Orleans, LA 70118, if not already done so. If you have already sent an official transcript that indicates all final degrees earned when you applied, it is not necessary to send another one.
  3. Obtain your immunization records, complete and submit the on-line immunization form to Campus Health Center.
  4. Contact Office of Housing at Tulane for information on Tulane affiliated or non-Tulane affiliated housing.
  5. Register for classes through Gibson OnLine.
  6. Check your Tulane e-mail periodically for messages from the University.


  7. A fellowship, teaching or research assistantship is considered a “job” by the University for payroll purposes so in order to receive your stipend payment you will have to complete the “hiring process” and all the documents/forms required for a student starting a new job. The Hiring Documents and detailed instructions will be e-mailed to you from sometime between mid-June and mid-July. Please complete and submit these documents on-line by the deadline in the detailed instructions listed in the Payroll section below.
  8. NOTE: You must have a U.S. bank account in order to begin receiving your stipend payments. IF you do not have a U.S. bank account you will not be able to submit the completed Hiring Documents until you arrive in the U.S. and get a U.S. bank account. This could delay the start of your stipend payments until the second pay date depending on when you obtain the bank account and submit the forms.

After you arrive on Tulane campus:

  1. If you are a student on a Visa, check in with the Office of International Students and Scholars (OISS) to activate your immigration record as soon as possible after you arrive in New Orleans.
  2. If have a fellowship, teaching or research assistantship and do not have a U.S. bank account, get a U.S. bank account then immediately complete the on-line Hiring Forms e-mailed to you over the summer.
  3. If you have a fellowship, teaching or research assistantship, bring your I-9 identification documents (as described in the Hiring Documents) to the Human Resources/Student Employment Office on Broadway or present these documents to a Human Resources representative at the Orientation.
  4. Attend the Graduate Student Orientation for incoming graduate students from all Tulane Schools. This Orientation, presented by the Tulane Office of Graduate and Postdoctoral Studies, is scheduled for Monday, August 20, 2018. More information on this will be e-mailed to you during the summer. This is NOT the same as any orientations individual departments may have.
  5. If you are an international student on a Visa, attend the Office of International Students and Scholars Orientation. This is required for all students on a Visa. The International Office will e-mail you more information about this during the summer but it is usually scheduled on the Friday before classes begin.
  6. Contact your department or attend the department graduate student orientation (if department has a graduate student orientation) for information regarding department policies, fellowship expectations, teaching assistantship assignments/job descriptions and answers to any questions about classes for the first semester.
  7. Use Gibson Online to make any changes to class schedule and confirm registration when schedule complete.



Within 2-4 weeks of accepting our admission offer, Tulane Technology Services should send you an e-mail with your Tulane ID# and a link to set up your new Tulane e-mail and password. This 9 digit Tulane ID# will be the way you are identified for everything at Tulane so remember it. Your Tulane user name and password is required before you can register for classes or submit immunization records. Sometimes this e-mail goes to junk mail or is filtered out by spam filters so please check your junk mail folder if you did not receive the e-mail. If you do not see it in your junk mail folder either, please contact Tulane Technology Services at Include your full name, date of birth and the department to which you have been admitted in your e-mail to Technology Services.  


Tulane University, School of Liberal Arts, 102 Newcomb Hall, New Orleans, LA  70118, (504) 865-5225,