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HIRING MANAGER FAQS

How do I gain access to the HCM Student Manger Responsibility?

All hiring managers must be fully trained on the HCM Student Hiring System before the gain access to the responsibility. If you are a new manager, please email sehr@tulane.edu for a schedule of upcoming training sessions.

How many hours can my student work and how many assignments are they allowed to have?

  • Students are allowed to work one Work study position and two non-work study position. 
  • Students are encouraged to work less than 20 hrs/week. Students on an F-1 visa are not allowed to exceed 20 hrs/week regardless of the number of positions held. 
  • Students may work up to 37.5 hrs/week during academic  breaks.

How do I know if my student worker is a new hire or a rehire?

Hiring managers will need to log in HCM Student Manager Self Service, select "Create Student Placement" and search for the student by last name or TUID. If the student does not populate the student is not an active student worker and is considered a new hire.

At what point can my student worker start working?

Hourly students may not start working until they've receive an HCM and a Kronos notification. Students on a stipend may not start working until they've received an HCM notification.

What should I do if my student's TUID is not populating in the New Hire packet form?

Hiring managers should reach out to Student Employment and inform them of the issue. Students that don't populate may not be active in the Banner system.

I'm hiring a student on a Service and a Non-Service required Stipend, can I submit both on the same transaction? 

Hiring managers should create two separate placements for each stipend. If the student is a new hire, hiring managers should select the service stipend "Payment Type" in order to initiate the correct new hire packet.

What actions should I take if I want to hire a non-service required stipend student into a service stipend? No I-9 was collected when the student was initially hired.

The system will automatically flag the transaction because there is no I-9. Hiring managers must instruct their student to complete an I-9 before their placement is processed.

Do I need to terminate a student assignment, if a student is no longer working for me? 

Yes! Hiring managers should perform a monthly clean-up of their student workers and terminate all inactive students.

How do I hire a non-Tulane student working through an affiliated program?

All non-Tulane students working through an affiliated program will need to be hired through a manual process. For more information, please reach out to Student Employment.

Contact Us
 
(504) 247-1700

EMAIL: sehr@tulane.edu

LOCATION: University Square
200 
Broadway Street, Ste.122 New Orleans, LA 70118

HOURS: 8:30a-5:00p

Take the Blue Line Shuttle.
It's free!


 
Student Employment - Enhancing the Student Experience
 

 Support for Hiring Managers

The Student Employment team offers advice and counsel regarding student employment policies and procedures, as well as problem solving in employee issues and dispute resolution. This team serves as a resource for student employees and Hiring Managers. 

For more information please reach out to Luis Behrhorst.

Office of Human Resources Student Employment (504) 247-1700 sehr@tulane.edu