PROCESSING
OF NON-PRINT MATERIALS
NOTE: These procedures are to be governed by our
general processing procedures for specific
locations
within the library. E.g., materials for
Rare should normally not be
marked in
any way -- check with your supervisor before processing.
For formats not discussed below, ask Database
Management Librarian.
LOCATIONS
(none in stacks) |
1. Jazz 2. Media 3. Music 4. other |
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CONTAINER |
If permanent container is needed (e.g. Videotapes in
cardboard boxes: Cataloger will either move to permanent container (e.g.
accompanying CD-ROMs) OR send to Processing as is, with piggyback barcode on
routing slip. For the latter, processing staff will move piece to
quality container; e.g. videotape will be moved from cardboard box into a
plastic box, and the accompanying “cover” will be cut as needed to be placed
inside the new plastic box. CDs &
CD-ROMs use 5” square case; DVDs & DVD-ROMs use standard DVD-type oblong
case. |
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SECURITY
STRIPS |
None |
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PROPERTY
STAMPING |
Property-stamp paper supplementary/accompanying
material which are inserted inside the main piece and which usually are
intended to be pulled out to be used. This applies whether or not the
supplementary item has been security-stripped (it usually won’t be).
When possible, avoid stamping over
written information including penciled call numbers. If there’s a blank
spot at the top of the front cover/page, please stamp there. Some paper
inserts are made of glossy paper, so the stamp won’t show as clearly – just
do your best with these.
This applies only if we normally property-stamp the main piece. So obviously, rare materials (including SEAA) don’t get stamped. Also, do not stamp CD/DVD inserts for the location “jazz."
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DATE DUE
SLIP |
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CDs & CD-ROMs (5” square case): none DVDs & DVD-ROMs & Videotapes:
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CALL
NUMBER |
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· Type |
Usually a local call number, but can be an LC call number,
for accompanying materials (and for some earlier-cataloged media); should
match call number cataloger prints on routing slip. |
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|
·
Location |
Should automatically
appear in label if done via barcode. |
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·
Pieces to label |
Each
individual container needs a label; however, clear jewel cases may have label
applied to insert that shows through, rather than on jewel case; see below. Each separate insert (see below). Do NOT label
actual piece that goes inside player (label can come off and destroy
equipment) |
CALL
NUMBER LABEL PLACEMENT |
TRIM LABEL: to a ¼” white margin outside the outermost text. !!!! Never use the heating irons directly on plastic – use Teflon
shields between the iron and the plastic !!! |
·
Wide spine |
Anything with a wide enough spine for label to fit
horizontally should be labeled on spine, with the bottom of label about ½”
from bottom of spine. |
·
Jewel cases and other CD containers (for 4-¾” discs) & DVD cases (7-1/2H x 5-1/4W x 9/16"D) |
·
Locations EXCEPT Jazz Archives: ·
Outer container is clear (e.g. jewel case or DVD
sleeve) with insert showing through: Place
label on the lower-left corner of the front of the insert. (Rationale:
Many AV containers break easily, so call number labels are placed in a
fairly permanent place) ·
Other types of outer containers, and additional containers,
sleeves, etc: Place label on front of item,
in lower-left corner. ·
Jazz Archives:
on front of jewel case, in lower-left corner (NOT on insert, since
insert is an archival item). If there
is not a jewel box, label the container, usually in the lower-left corner, but
avoid covering artwork on the container – which may result in the label being
placed further up or to the right on the front of the container. When in doubt, paper-clip the label to the
container and send to Jazz without affixing. |
·
Videotape cases |
Usually wide enough for spine label; otherwise, on front
of container, lower-left |
·
Audiocassette (tape) cases |
On plastic case front, lower left (with open side to
right) |
·
Other cases |
Generally, on front of container, front lower left. Ask your supervisor if not sure (who will
check past precedence if necessary, or check with department) |
·
Inserts (those which weren’t labeled above) |
On front of insert, in lower-left corner. |
Rev. 6 Jan. 2010, jct