EDITING REQUIREMENTS: SCORES
Post-Flood Gifts
1.
Choice and
Updating of OCLC record: Follow the guidelines
for the Score Format in the section “When to Input a New Record” in OCLC’s Bibliographic
Formats and Standards, current edition.
Absence
or presence of parts: If our library has
a score but no parts and the only record in OCLC is for the score and parts (or
vice versa), accept this record, but edit the appropriate fields (e.g. 300,
650|x) to reflect our holdings.
If
our symbol (LRU) appears on the OCLC record, contact us before continuing with
the cataloging.
If
there is no record on OCLC, perform full-level (Level I) original cataloging
according to OCLC’s Bibliographic
Formats and Standards, current edition.
When
all editing has been completed, the OCLC record should be updated.
2.
MARC
tagging: All MARC tags, subfield tags,
and indicators should be checked for correctness.
Cataloging
Code: See the section on “Headings”, below.
For other fields, cataloging may be done according to AACR2 or a
previous cataloging code. Punctuation and capitalization throughout these
fields are acceptable as is, as long as the sense of the record is unimpaired
by such usage. Typos should be
corrected.
3.
Headings in
record: All headings must be in AACR2 form (unless an authority record gives a
pre-AACR2 form). In general, do not
delete headings given on the record unless they are erroneous or
inappropriate. If not given in the
record, headings should be added for the following:
Names: A
heading should be present for:
*
composer (including attributed composer)
* librettist (when entire work is present)
*
lyricist
*
editor
*
arranger/transcriber
*
other entries specified under LCRI 21.30.
Uniform titles and analytical added entries (7xx
fields which contain the separate headings for multiple works in the
piece): A uniform title must be provided
according to AACR2 Chapter 25.
Analytics should be given when 2-3 works are present.
Other titles (e.g. parallel, cover, cataloger-supplied
spelled-out forms): If non-generic,
these forms should be given indexed access by either a 246 or a 740 field.
Series
Subject Headings: Adequate and appropriate subject
headings (including subdivisions) should be given, using LC Subject Headings,
and tagged “650" with 2nd indicator “0". Inappropriate LC subject headings should be
corrected or deleted, as applicable.
A
subdivision for scores and/or parts should correctly reflect our holdings:
e.g. if the
OCLC record is for scores and parts, with the 650 containing “|x Scores and
parts”, but we have the score only, the |x should be edited to “|x Scores”.
4. Authority
work on headings:
Name/Uniform titles:
DLC or
All others:
Uniform titles: Check the OCLC Authority File for all uniform
titles (130, 240, 6xx|t, 7xx|t, 730), and use the appropriate form given
there. If not in the OCLC Authority
File, check our local authority file.
Delete initial articles in the |t or |p of
these uniform title fields.
Other names: Check other names only if you are adding the
name to the record or if you notice a discrepancy between the way the name
appears on the piece and in the record (using the OCLC Authority File, and if
necessary, our local authority file).
Series: Check
the OCLC Authority File and use the heading, call number, and series treatment
practices as given there.
EXCEPTIONS:
(we will mark these when sending)
Hortus
musicus: use the following call
number: M5.H6 no.___ (not sep. classed)
Nagels
Musik-Archiv: use the following call number: M5.N3 no.___ (not M2 |b .N25)
If the authorized form of the series is different from
the way that it appears on the piece, the authorized form should appear in an
8xx field, with the 490 1st indicator set at “1".
If the series is not in the OCLC Authority File, check
our local catalog for an authority record and use our local heading, call
number, and treatment as given there.
If the series is not in the OCLC Authority File or in
our local catalog, accept the form and practice given in the OCLC record.
Subjects:
DLC or
All others:
Check the OCLC Authority File for all topical subject headings (650),
and use the appropriate form given there.
If not in the OCLC Authority File, include a flag. (It is not necessary to check our local
authority file for topical subject headings.)
4.
Fixed field: The following
elements must be accurate:
Type: c (or “d” for manuscripts)
BLvl: m
Lang
Dates
Form
(should be blank)
020 (ISBN): must match the numbers on our piece and
should be included on our record.
024 (first indicator 2) (ISMN): must match the numbers on our piece and
should be included on our record.
028
(Music number): must match the numbers on our piece and should be included on
our record.
In
the 028 field, the 2nd indicator should be set to generate an OPAC
note (either 1 or 2 is acceptable) or no note (0 or 3) as appropriate.
050: see Section #7 “Call number”
090: see Section #7 “Call number”
240: 1st indicator should be “1".
245: Any GMD (|h) should be deleted.
250: Edition statements must match, as described
in OCLC Bibliographic Formats and Standards, current edition.
300|a : the format of the score must match (e.g. full
score, mini score, vocal score).
|e:
the height should be checked only if you suspect that it may differ from the
score by over 2 cm.
5xx (Notes): Notes should be added if not present:
language (546): to
state the language when not apparent elsewhere
contents (505): when an item contains 15 works or less.
5.
948 (Cataloging source information): Information
corresponding to the date you cataloged the title and your agency’s name should
be added as follows:
|a
Date (year, month, and day): enter as a 6-digit number: yymmdd
|b
Your agency’s name & individual cataloger’s initials
|c
Level of cataloging (see online documentation on statistics)
|d Number of
titles cataloged.
|e Number of volumes cataloged.
7. Call
number: A valid and appropriate LC
classification number must be used.
FOR
CLASSED-TOGETHER SERIES, use the number given in the series authority record
(see section 4, “Series”, above).
1.
Numbers in 050 field
with 1st indicator “0":
These
are acceptable as given (call no. date must reflect the publication date), so
no further shelflisting is needed.
EXCEPTIONS:
(1) Our series
practice calls for a different number (see #4 above): use ours instead of LC’s.
(2) The work
is in a class no. for which LC doesn’t supply complete cuttering (e.g. M25 --
an example of a call number on the record would be “M25.C): complete the cuttering as instructed below.
2.
Numbers without
an 050, 1st indicator “0":
(1) Works
not involving composer main entry (e.g. compilations of popular songs
entered under title); check our shelflist to avoid conflicts.
(2) Works
with a composer main-entry: Shelflisting must be done for these, to provide
composer and work “Cutters” which are consistent with our current holdings.
(a) Finding
related records in local shelflist:
Search our local catalog by the LC classification number.
Use
the composer number found in existing records; if none exists, assign one that
files the composer appropriately within the range of author cutters in that
call number. If conflicts exist, use the
number found in the most recently-cataloged works (see bib 948 field |a dates),
and notify Jeannette Thompson about other call numbers.
(b) Assigning work Cutters:
--
Assign a work number which falls into the pattern used for other works by that
composer under that class number.
--
The date of publication should be the last element of the call number (again,
using LC’s shelflisting guidelines for this date).
-- Delete an “x” found at the end of a call number
date.
8. PROCESSING
The
call number should be pencilled in the piece, with the location as the last
line. (Most of the items are for the
“MUSIC” location; a few, which we’ll note as different, are for sublocations
within Music.) In items with a t.p.
verso, the call no. should go toward the top if possible. When music is printed on the t.p. verso,
pencil the call number on the title page.
e.g. M M M
1001 1503 1621.4
.B4 .B444 .B35
op.60 C2 A5
1998 1987 1930z
MUSIC MUSIC MUSIC
Parts
should also receive the call number, pencilled in the upper-left corner. The call number is to be followed by the
appropriate delineation:
“Part” [when there is just one part]
“Part 1/2"
and “Part 2/2" [when there are 2 parts; use score order if possible]. —
Adapt this for 3 or more parts.
M
1012
.G495
1995
(Part)
MUSIC
9. MARC holdings records – see online documentation
10. Binding; Item records; etc. – see online documentation
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