This summary
is intended to deal with the most common situations encountered in copy
cataloguing with accompanying material:
For
additional information to cover less common situations, consult the fuller
document: “Accompanying Material: Copy Cataloguing Procedures.” For
example, consult that document for procedures when:
The
procedures described below for holdings records, item records, and physical
processing also apply to original cataloguing. For instructions on
original bib record cataloguing with electronic accompanying material, see the
notes: “Original Cataloguing with Electronic Accompanying Material.” [still
pending approval as of 26 Feb. 2008]
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Do not
generally run (play) the non-print item in order to verify information.
If the physical format is in question, either:
300 ‡e
Accompanying material physical description:
Make sure 300
includes a ‡e subfield with at least the type of accompanying material and
number of items.
E.g.
300 ... + ‡e 1 CD-ROM
E.g.
300 ... + ‡e 2 sound discs [for audio CD]
E.g.
300 ... + ‡e 1 videodisc [for standard DVDs]
E.g.
300 ... + ‡e 2 DVD-ROMs
E.g.
300 ... + ‡e 1 CD-ROM + 1 sound disc [2
types of accompanying materials]
E.g.
300 ... + ‡e 1 USB
336
Content Type:
A separate 336
field may be used for the accompanying material and should include subfield ‡3 for the piece. Use the term
and code that most closely applies from the list at the link below.
http://www.loc.gov/standards/valuelist/rdacontent.html
337
Media Type:
A separate 337 field
may be used for the accompanying material and should include subfield ‡3 for the piece. Use the term
and code that most closely applies from the list at the link below.
https://www.loc.gov/standards/valuelist/rdamedia.html
338
Carrier Type:
A separate
338 field may be used for the accompanying material and should include subfield
‡3 for the piece. Use the term
and code that most closely applies from the list at the link below.
https://www.loc.gov/standards/valuelist/rdacarrier.html
538
System requirements/System details:
Basic
information on non-standard hardware, software, and any peripherals or extra
hardware features that will be needed to run or play an electronic
resource. Also used for DVD encoding information.
E.g.
538 ‡a CD-ROM
E.g.
538 ‡a DVD; Region 2.
Review 538 for
accuracy if this information is easily available in your book or on the
accompanying material label or packaging. If the information cannot be
located easily and quickly, simply accept 538.
Do not
add. Exception: Note DVDs with PAL or non-Region-1 encoding.
5XX
Other notes:
E.g.
500 ‡a Title on label of accompanying CD-ROM:
Systematic database of Razheki Site finds.
740
Analytic title:
Check or add
740 with a title found on accompanying material that is different from 245 ‡a
(if it is not present in 246).
948
See below,
under “Statistics.”
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The main
volume should have a holdings record for it’s permanent location. Audiovisual accompanying material will be on
it’s own holdings record for the appropriate Media location.
Fixed-field
leader:
Record type code: x
= single item ; v = multiple items
Encoding
level: 1 = single item ;
4 = multiple items
852:
Standard 852 based on book location and call number.
Stacks media materials = media
LAL media materials = media_lal
LACOLL media materials = media_lou
866: Only add for multiple pieces. Give total number of items unless each piece
corresponds to a matching book volume or is numbered and described in the bib
record (ie. 505 table of contents).
E.g.
866 ... ‡a 1 CD-ROM + 1 Audio CD [2 types of
accompanying materials]
E.g.
866 ... ‡a 2 DVDs
E.g.
866 ... ‡a 2 Audio CDs [the CDs came inside v. 1 of
a multivolume set]
E.g.
866 ... ‡a Audio CD 1-6 [each CD corresponds to a specific
book volume]
E.g.
866 ... ‡a 4 DVD-ROMs
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Accompanying
material:
Each container has its own item record.
Permanent
location – matches
holdings location
Material
Type
Audio CD |
Sound Recording |
CD-ROM |
CD-ROM |
DVD |
DVD |
DVD-ROM |
DVD-ROM |
USB |
Other |
Item
Policy
CD-ROM and DVD-ROM |
MediaSoftwareAccompanying |
Audio CD |
MediaAudioAccompanying |
DVD |
MediaVideoAccompanying |
USB |
{Check bib record for
description of file type} |
Exception: Materials
accompanying books for Reference locations should be assigned Item Type “Ref”
Description
E.g.
Audio CD 1
E.g.
Audio CD bk.1
E.g.
DVD 2
E.g.
DVD-ROM 1/2 [2 DVDs, both in the same
container]
E.g.
CD-ROM + Audio CD
E.g.
USB
Pieces
Use for
multiple pieces in 1 physical container. See “Item
Record: Pieces Count” for instructions.
Notes tab: Pieces statement goes in Fulfillment
note.
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Cases
If a disc
does not come with a durable case, put it in a library-supplied plastic case
(available from the Processing supply cabinet). Two discs can be housed
in a double case.
·
CD-ROM, Audio
CD: “Square” case
·
USB:
“Square” case for CDs with insert
·
DVD, DVD-ROM:
Taller, “rectangular” case.
Barcode
Avoid
obscuring any useful information that may be present.
Routing
slip:
Put Media routing slip in CD case with
E.g.
(book in HT Stacks) |
|
(book in LAL; multiple DVDs) |
|
(multivolume book) |
GN |
|
F |
|
PT |
778.22 |
|
1504 |
|
1172 |
.G7 |
|
.L88 |
|
.W66 |
M34 |
|
2008 |
|
1998 |
2007 |
|
DVD 2 |
|
Bd.3 |
CD-ROM |
|
MEDIA |
|
Audio CD |
MEDIA |
|
|
MEDIA |
Stamp
Stamp book
with "Accompanying item shelved in Media Collection," on inside back
cover, below barcode.
Shelf
Place media case
in Processing on shelf labelled “Media.” (Book goes on its regular truck
or shelf.)
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Record in the
948 ‡k subfield information on accompanying material housed separately
from the book. It should be the last 948 subfield, after ‡f, ‡g, and
‡h. Specify:
Put information about multiple
types of accompanying material in a single 948 ‡k subfield.
E.g.
Book with 1 CD-ROM:
948 ‡a
20080405 ‡b wst ‡c o ‡d 1 ‡e 1 ‡k cdrom
E.g.
Book in 2 volumes, with 4 audio CDs; PCC upgrade cataloguing:
948 ‡a
20080808 ‡b rmw ‡c o ‡d 1 ‡e 2 ‡h pcc ‡k 4 cds
E.g.
Book with 1 CD-ROM and 1 DVD-ROM:
948 ‡a
20080717 ‡b bds ‡c ow ‡d 1 ‡e 1 ‡k cdrom + dvdrom
Please
note: The number of accompanying items in the 948 ‡k may not be the same
as the number of containers in which we are storing them, so it may not match
the number of item records. It should reflect the number of accompanying
items listed in the holdings record 866 or 866s, ‡a.
E.g.
866 ... ‡a 4 DVD-ROMs {in 2 containers, 2 item records}
948 ... ‡k 4
dvdroms
E.g.
866 ... ‡a 2 DVDs + 1 CD-ROM {dvds in 1 container, 2 item records}
948 ... ‡k 2
dvds + cdrom
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document last reviewed: 14 October 2022