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The following
guidelines apply to full-level DLC, core-level DLC, and DLC copy
cataloguing bibliographic records, Books Format only.
The category
"DLC" as we use the term locally is one that meets the following
criteria:
(1)
040 code ‡a DLC ‡c DLC -- i.e., a record both catalogued
and entered in machine-readable form by the Library of Congress -- provided
that the Encoding level is:
(a)
Full level -- Encoding level blank or 1 (number
"one")
or
(b)
Core level -- Encoding level 4
or
(2)
040 code ‡a other than DLC, but ‡c or ‡d code DLC and 050
field with both indicators "00" (often, although not always,
including 042 field with "lccopycat" code).
The following
categories of records are not treated as DLC records:
(1)
Records with 040 ‡a DLC but a code other than DLC in 040 ‡c.
This category is member-input LC, records that were originally catalogued by
the Library of Congress but input in machine-readable form by a different,
OCLC-member library. For guidelines on cataloguing this category, see
"Member-Input LC Copy Editing Guidelines
(Books Format)."
(2)
Records with 040 code ‡a DLC ‡c DLC but with Encoding
levels 5 or 7. These records are in-process and minimal-level Library
of Congress records, treated as OCLC-member copy. For guidelines on
cataloguing this category, apply "Full-Level
OCLC-Member Editing Guidelines (Books Format)."
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Matching record: The online record must match the book that is being cataloged.
If there is any discrepancy in the title (245), edition (250), imprint (260),
physical description (300), or series (4xx) field, check with your
trainer before using the record. (Further guidelines are in the
document "Editions and Printings, or,
Which Record to Use and How to Edit It.")
Previous CIP: Watch out for and correct data based on previous CIP
information that do not accurately reflect the published item.
Multivolume sets: If a record that you are cataloging indicates a
multivolume set, give the item(s) to your supervisor if you have not yet been
trained to catalog multivolume sets.
Serials: Watch out for possible serials or indexes to serial
publications. Give possible serials or serial indexes to your
supervisor to check whether they are wanted by the Serials Dept.
Looseleaf materials: If you are cataloguing looseleaf materials, consult
with your trainer before proceeding. They may present special
problems in the 260, 300, and/or 500 fields.
Photocopies: If the piece-in-hand is a photocopy of any kind,
including University Microfilms International reproductions, consult with
your trainer before proceeding if you have not already been given
instructions for cataloging photocopies.
Accompanying materials: Watch for accompanying computer disks, CD-ROMs, DVDs,
sound recordings, maps, microforms, and other supplementary materials not bound
in with the main piece. They may present special problems in the 260,
300, and/or 5xx fields. Information in the matching record must match the
piece and vice versa. Consult with your trainer before proceeding
if you have not already been trained in cataloging accompanying materials.
If you have been trained in cataloging accompanying materials,
consult "Accompanying
Material: Summary Copy Cataloguing Procedures" or "Accompanying
Material: Copy Cataloguing Checklist for Material Staying with Piece,"
as applicable.
"Bound-with"s: If your piece consists of two or more separate
bibliographic entities that have been bound together subsequent to publication,
each title should be catalogued in a separate bib record. Consult
with your trainer before proceeding.
Defective copies: Watch for possible defects in the book copy, including but
not limited to missing pages, pages or sections bound upside down, pages that
protrude from the binding, blurred printing, or defective bindings. Give
defective copies to your supervisor.
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Accept or change information in the DLC record as instructed in
these guidelines. Accept any other fields that may appear in the record but
that are not specifically mentioned.
Proofing the record:
Typos and misspellings,
including missing and erroneous diacritics, should be corrected.
If a Romance-language title or name is present all in upper case on the title
page, determine whether diacritics need to be added when represented online in
100, 245, 246 field, etc., if you are familiar with the language.
However, do not spend much time checking dictionaries.
E.g.
T.p.: LES ELEVES DE MARS Record
245: ‡a Les eleves de Mars
Edit
to: Les élèves de Mars [if you know French or see the
title written with accents elsewhere in the piece]
E.g.
T.p.: ANDRES ZUNIGA Record 245:
... ‡c Andres Zuniga
Edit
to: Andrés Zúñiga [if you know Spanish or see the
name written with accents elsewhere in the piece]
Punctuation and capitalization throughout the record are
acceptable as they appear, unless they are misleading.
E.g.
T.p.: NEW YORK TIMES Record: New
York times
E.g.
T.p.: Association d'Economie Politique
Record: Association d'économie politique
Tags, indicators, and subfield delimiters must be
properly set in all checked and required fields.
Watch:
The filing
indicator in the following fields must be correctly set
so that these titles will index properly in Alma:
1st indicator: 130, 630, 730, 740
2nd indicator: 240, 245, 440, 830
E.g.
245 14 The man in the moon
Watch:
246 field: Delete any initial article
in a 246 field, so that the title will index properly in Voyager.
‡t in 4xx, 6xx, 7xx, and 8xx fields: Delete
any initial article in the ‡t subfield, so that these titles will index
properly in Alma.
Terminology:
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The following fixed field elements should be set as
indicated for the record to be used; otherwise, show your supervisor:
|
Fixed-field element |
OCLC Label |
Alma Label |
Value |
|
Type of Record |
Type |
Type of Record (in LDR) |
a |
|
Bibliographic Level |
BLvl |
Bibliographic Level (in LDR) |
m |
|
Form of Item |
Form |
Form of Item (in 008) |
[blank], d for
large print, or r for photocopy |
The following elements must be accurate and should
be corrected if necessary:
|
Fixed-field element |
OCLC Label |
Voyager Label |
Value |
|
Language |
Lang |
Language (in 008) |
(variable) |
|
Dates |
Dates |
Date 1; Date 2 (in 008) |
(matches 264) |
|
Place of publication |
Ctry |
Place of Publication (in 008) |
(variable; see list) |
For the other elements, whatever the value is set at is
acceptable, including fill characters ("|" in Alma).
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|
Field tag |
Area |
Field tag |
Area |
|
If 040 has ‡a
DLC ‡c DLC: Accept 050 call number regardless of indicator.
However, if 2nd
indicator is 4, double-check that encoding level is blank or 4.
If 040
includes ‡d DLC: 050 indicators must be "00" (see DLC definition above, category 2).
Watch out for:
·
Incorrect date
in call number: Correct.
·
Classification
numbers of books ordered for stacks that should go to lal
and vice versa. Check with your supervisor if unsure.
·
Items with
classification numbers in "M": Should not
go to stacks. Check with your supervisor if you are not
sure of the appropriate location (music, jazz, or lal).
·
Classification
numbers in "Z": Catalog book only if there is no
alternative class number in a second ‡a subfield. If there is an
alternative class number, give book to your supervisor.
E.g.
050 00 ‡a Z107 ‡b .W68 1996
OK to catalog
E.g.
050 00 ‡a Z3201.A1 ‡b J28 1989 ‡a DS407
Give to your
supervisor
·
2nd ‡a
subfield in
050: Delete -- unless first 050 ‡a is a Z classification
number (see above).
100, 110,
111, 130
Accept choice
of entry.
130 1st
indicator (filing) must be properly set.
240 Uniform
Filing Title:
Accept.
2nd indicator (filing) must be properly set.
245 Title:
Check.
2nd indicator (filing) must be properly set.
246 Variant title:
Check/Add.
Delete any initial article. Check for the following in subfield ‡a,
unless otherwise noted:
·
Ampersands,
plus signs, etc. (246 3/) – spell out
words in place of the ampersand, plus sign, etc.
·
Initialism
and letter (246 3/) – remove punctuation
between initials or letters
·
Arabic
numerals (246 3/) – spell out cardinal
or orginal Arabic numerals
·
Roman numerals
(246 3/) – substitute Arabic numerals
and also spell out the cardinal or ordinal Roman numerals
·
Parallel
titles (246 31) – titles in other
languages, will be preceeded by an equal “=” sign and in the 245 subfield
‡b. Use a separate 246 field for each
parallel title.
See the OCLC Bib Formats for more information,
https://www.oclc.org/bibformats/en/2xx/246.html.
Check. If edition
statement given in record does not match data in book exactly, consult
with your supervisor before proceeding.
Check. At least one
place and publisher given in the record must match one
place and publisher in the book. If you are not certain whether you have
a match, consult with your supervisor before proceeding.
Do not add additional place(s) and
publisher(s) in book not given in record. Check distributor
data; do not add.
If date given in
record does not match (or if dates do not match), consult with
your supervisor before proceeding.
If only a copyright date is
given, the date will be in brackets. An
additional 264 for the copyright date should be added if not present.
·
264 /4 ‡c
©2020
Multivolume
titles: Close dates if set is
complete. For incomplete sets, delete closing date in angle brackets
(< >). (See also "Notes on
Multivolume Monograph Cataloguing": Bib record.)
Check ‡a and ‡b
subfields. However, it is never necessary to verify the number of plates
given, unless there is an obvious discrepancy.
Accompanying
material: If ‡e subfield is given
in record, make sure that the relevant accompanying material is present;
otherwise, check with your supervisor. Consult with your supervisor for special instructions if
there are accompanying computer disks, CD-ROMs, DVDs, sound recordings,
microforms, etc., unless you have already been trained in cataloging
accompanying materials. (See also note on
accompanying material under 5xx fields).
If you have been trained in cataloging accompanying materials,
consult "Accompanying
Material: Summary Copy Cataloguing Procedures" or "Accompanying
Material: Copy Cataloguing Checklist for Material Staying with Piece,"
as applicable.
Multivolume
titles: Delete from the ‡a
subfield incomplete DLC volume holdings data given in angle brackets -- <
>. Complete volume statement if set is complete. (See also
"Notes on
Multivolume Monograph Cataloguing": Bib record.)
11. 33x Content, Media, Carrier
IN PROGRESS
Consult "Guidelines
for Series Checking Procedures for DLC Cataloguing."
490 2nd indicator (filing) must
be properly set.
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Check if you can verify within
the book. Accept other notes unless you know that they are incorrect.
Generally, do not add or change
notes, except in the following areas:
o Limited edition (500/590): Watch out for books
with limited editions of 300 copies or less or that are autographed
copies. These books are candidates for rare or lal,rare
location. Consult with your supervisor before proceeding.
Check; do not add note unless book is sent to rare or lal,rare.
If a specific copy number is given in an existing note, change the copy number
to match the number in the book. If a note needs to be added, add as a
separate 590 field.
o Accompanying material or supplement (500): Check if
item is present; otherwise, check with your supervisor. If data must be
added to record, it may be done either in 300 field ‡e subfield or in 500
field. Consult with your supervisor if you are unsure how to create
necessary note(s).
o Contents (505):
Check. Add contents as applicable for multivolume titles.
It is important for 1st indicator to be correct. (0 =
complete; 1 = incomplete; 2 = partial).
o Defective copy: Show defective copies to your
supervisor before proceeding.
Notes about errata slips, bibliographies, and indexes:
Leave if in book; delete if not in book; do not add.
o 600, 610, 611, 630, 650, 651
§ 2nd indicator 0 -- Accept all LC Subject Headings (LCSH).
§ 2nd indicator 1 -- Accept all LC Children's Subject Headings.
§ 2nd indicator 2 -- Leave Medical Subject Headings (MeSH) only
in records with 040 ‡a DLNM/DLC, 040 ‡c NLM, or 040 ‡d NLM.
Delete 600-651 headings with
any other 2nd indicator.
Make sure that there is no
initial article in any 6XX ‡t subfield.
630 1st indicator (filing) must
be properly set.
o 653, 655
Delete 653 fields.
Accept the following 655 fields
(genre headings):
o Nonfiction or literary criticism: 2nd
indicator 0-2
o Works of fiction: 2nd indicator 7
with subfield ‡2 – gsafd or lcgft
o 700, 710, 711, 730 Name and
uniform title added entries:
Accept all added entries.
Add a personal name heading, if
it is missing, for a co-author or editor when they are listed in the 245
subfield ‡c.
Make sure that there is no
initial article in any 7XX ‡t subfield.
730 1st indicator (filing) must
be properly set.
Delete ‡f subfield of
analytical added entries (2nd indicator "2" headings) if date does
not match imprint date.
o 740 Analytical
or Variant Title Added Entry:
Check all title added
entries. 1st indicator (filing) must be properly set.
Do not add 740s.
Consult "Guidelines
for Series Checking Procedures for DLC Cataloguing."
Make sure that there is no
initial article in any 8XX ‡t subfield.
830 2nd indicator (filing) must
be properly set.
Use "d"
in 948 ‡c subfield. Counted as DLC copy.
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HTML document last reviewed: 19 September 2022