SIGNING ON TO BDS
Now you
will see the BDS SYSTEM SIGNON screen.
BDS SYSTEM SIGNON SCREEN (Screen 999)
Figure
B-1: BDS System Signon Screen
To access
BDS, you are required to complete the SIGNON screen (See Fig. B-1, above). To properly complete this screen, you must have
obtained authorization from the Budget Office. This can be done by
preparing a memo to the Budget Office or by using the BDS Authorization Form located in this manual's Appendices . The memo or form must be signed by your supervisor. Either document should contain the following minimum information:
- Employee Name
- Employee Number (currently your social security number)
- TAMS Organization number(s) you need to access
- Employee Access Level (Update or View)
and Security Level (All or Non-salary)
Also, you have the option to receive budget
files to your personal computer via E-Mail. To use this feature, you must
establish an E-Mail account (e.g. @tulane.edu) with Technology Services (TS). To
establish an E-Mail account, contact
the Help Desk at 862-8888. Once you've
established your account or have an existing account, send your E-Mail address
to the Budget Office.
Upon receipt of your signed memo or form, the Budget
Office will issue you a "temporary" PASSWORD for initial
access to BDS. Your system identification number, in most cases, is your social
security number.
If you are signing on for the first time or
the Budget Office reset your old PASSWORD, the system will prompt you to change
your "temporary" PASSWORD to a
"new" one before allowing you access. Follow the instructions below exactly. You may change your BDS
PASSWORD by contacting the Budget Office.
To access BDS follow these instructions:
-
Type your Employee SSN: (social security #) and
-
Type your "temporary"
PASSWORD and press ENTER/RETURN and
- Type your User ID: (those 3 characters).
Note: The system will prompt you to
"ENTER NEW PASSWORD AND PRESS F9 KEY TO UPDATE." Your new
PASSWORD may be any alphabet combination at least five(5) to eight(8)
characters long. Your BDS PASSWORD will remain the same, unless you ask the Budget
Office to reset your PASSWORD.
-
Type your "new" personal PASSWORD (do not move the cursor from this point) and press F9.
Note: The system will prompt you to
"REENTER PASSWORD AND PRESS F10 KEY TO CONFIRM PASSWORD." (The system
wants you to confirm your new personal PASSWORD and asks you to reenter your
personal PASSWORD again, exactly the way you entered it the first time.)
-
Type your "new" personal PASSWORD again (do not move the cursor from this point) and
press F10.
The BDS MAIN MENU screen (See Fig. B-2, below) will appear after you've been authorized access to
BDS. Your Employee SSN, User ID and PASSWORD must be in the BDS SECURITY TABLE
before your signon attempt will be successful.
Figure
B-2: BDS Main Menu Screen
Your
system access is confirmed in the following ways:
If your Employee SSN is not found, the screen will
display this message: "ID/PASSWORD NOT FOUND IN SECURITY TABLES"
and BDS access will be denied.
If your User ID is not found, the screen will display this message: "YOU HAVE NO DBA AUTH ACCESS - CONTACT BUDGET OFFICE FOR ACCESS" and BDS access will be denied.
If your BDS PASSWORD does not match the SECURITY TABLES, the screen will display this message: "PASSWORD DOES NOT MATCH - REENTER AND PRESS ENTER KEY." Access to BDS will be denied until the Employee SSN, User ID and PASSWORD you entered match the SECURITY TABLES.
Note:
If you encounter these problems, please contact the Budget Office at 865-5353
(off campus) and/or extension #5353 (on campus) for assistance.
To
sign off of BDS:
- Press F3, to move to the MAIN MENU
screen.
- Press F3 again, to exit BDS.
The system will close BDS on your computer. Your browser may
still show the Welcome to the Tulane Budget Development Online Applications page. Use your mouse to close the page.
You have signed off of the Web.