Like the summary copy cataloguing procedures for
accompanying materials, this list applies to books as the main piece,
catalogued for a Howard-Tilton location.
In this case,
the accompanying materials are:
The main
difference in treatment from accompanying CD-ROMs, audio CDs, DVDs, and
DVD-ROMs: the print and microfiche accompanying materials remain
with the main book.
Consult the
fuller document “Accompanying Material: Copy Cataloguing Procedures” when:
For
questions, consult that document or ask your trainer or supervisor.
The
procedures described below for holdings records, item records, and physical
processing also apply to original cataloguing.
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In addition
to information in the main book about the accompanying material:
300
‡e
Accompanying material physical description
Make sure 300
includes a ‡e subfield with at least the type of accompanying material and
number of items. (The location of the accompanying material may be
present in this subfield, although it is often spelled out in a 500 note.)
E.g.
300 ... + ‡e 4 maps (folded)
E.g.
300 ... + ‡e 6 microfiches in pocket [the
book came with the pocket]
5XX
Notes
E.g.
500 ‡a Title on microfiche header: Manuscript
facsimiles for the great lost novel.
E.g.
500 ‡a Accompanying poster in pocket.
E.g.
500 ‡a Four folded maps in pocket.
Add in bib record only when an explanation is needed relating the
content of the accompanying material to the main piece.
E.g.
500 ‡a Microfiches in pocket of v. 4 accompany
content of v. 1-4.
740
Analytic title
Check or add
740 with a title found on accompanying material that is different from 245 ‡a
(if it is not present in 246).
948
‡e
Statistics
Count only
the number of book volumes; do not include the accompanying material.
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Fixed-field
leader:
Type of Record code: The appropriate code for the book
(single-item or multivolume monograph)
852:
Standard 852 ‡b, ‡h, and ‡i based on book location and call
number
E.g.
852 00 ‡b stx ‡h NE1450 ‡i .T74 2008 ‡z [Accompanying
poster in book pocket]
E.g.
852 00 ‡b lal ‡h F1391.M5 ‡i Q48 2003 ‡z [4 folded maps in
book pocket]
866
E.g. 866 ... ‡a 1 v. + 10 microfiches
E.g. 866 ... ‡a 1 v. + 4 maps
E.g. 866 ... ‡a Bd. 1-3
866 ...
‡a Bd. 4 + 6 microfiches in pocket
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Provide
standard book item record(s) with designated location, appropriate item type,
etc.
Do not
list accompanying material in the Enum field. Instead --
Account for
the accompanying material in the pieces count and note. See “Voyager Item Records: Pieces Count.”
E.g.
In item record for a book containing 6 maps in pocket:
Pieces count: 7
Item record note: PIECES: 1 book + 6 maps
E.g.
In item record for a book containing a pamphlet and a poster in
pocket:
Pieces count: 3
Item record note: PIECES: 1 book + 1 pamphlet + 1 poster
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17 March 2008
HTML document last reviewed: 1 April 2008