This document has been adapted from the NACO Training Manual handout “Creating New Records in OCLC” (Day 1, p. 50). It includes both workflow steps in OCLC and follow-up in our local Voyager system.
The following steps assume a basic scenario in which no prior authority record exists in the LC/NACO authority file in OCLC. For steps to follow when editing an existing LC/NACO record, see “NACO Authority Records: Editing Existing NACO Records” [document to be written].
For further details on the content of NACO authority records, see the NACO Participants’ Manual (NPM) and the NACO Training Manual.
Make sure to gather information, which will go into 670 Sources Found field(s), to justify your choice of heading and references. Sources may include your piece, bibliographic files, and other reference sources as applicable.
The 245 $a and 260 $c information should also be complete and correct, since it will go into the authority record's first 670 field.
Please note: You should not do any further editing of the bib record before running the Authorities macro (step 3). It would block the macro.
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The macro should run, generating a basic NACO authority record, with a 1XX field and the first 670. It may provide some 4xx fields. It also fills in some fixed-field codes.
Alternative
possibility:
New authority record workform: Occasionally, you may need to
create a NACO record for a heading that is not in your bib record. For
example, if you include a 5XX related heading reference in your record when
there is not yet an LC/NACO authority record for that heading, you will need
to create an authority record for the related heading. To call up a workform in OCLC to create an authority record "from scratch," use the command: Ctrl +
Shift + K With a new workform, all variable fields and several fixed-field codes will need to be filled in. |
E.g. 100 1 Booming, V. Ray
670 Theatre, 1986: $b t.p. (V. Ray
Booming)
V. Ray Booming is actually the translator of this work:
Theatre : a collection of plays to perform from mountaintops / by Karl
Kleinestimme. Because the main entry does not match the authority record
100, and because the title proper is so generic, editing the 670 would be
useful in this case:
670 Kleinestimme, K. Theatre, 1986: $b (V. Ray
Booming)
E.g. 100 1 Grindelsthorpe, H. D. $q
(Hermione Daphne)
670 Plays for peasants, 1904: $b t.p.
(H.D. Grindelsthorpe)
H.D. Grindelsthorpe is actually the editor of the book,
which was written by I.M. Snobisch. Because the title of the book is
quite distinctive, adding the main entry in the 670 is less necessary in this
case.
E.g. 670 Conference on
Ceramics of the Hambledon Hills, 1999: $b t.p. (R. Glazier)
R. Glazier’s name actually appears on p. iii.
670 should be edited:
670 Conference on Ceramics of the Hambledon Hills, 1999: $b
p. iii (R. Glazier)
E.g. 670 Excavations in
County Donegal, 1977: $b cover (Nuala FitzGerald)
This book has a cover title. According to the NPM
(section I, 670 field, VI), a cover or other source being used as the chief
source of information should be cited as “t.p.”
670 should be edited:
670 Excavations in County Donegal, 1977: $b t.p. (Nuala
FitzGerald)
Geographical sources, including GEOnet:
Listing geographic coordinates:
coordinate
sign |
OCLC
special character |
degree
sign |
superscript
0 (zero) |
minutes
sign (') |
miagkii
znak |
seconds
sign (") |
tverdyi
znak |
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Command: Shift + F5
Correct any errors that are reported.
While this step is optional, we recommend it for the most accurate proofreading.
Command: Ctrl + Alt + V
Note save number.
Please note: To call up record from authority record save file:
Alt + F3
Enter save number in “Search
for:” box and search in: “Save File
Number” index.
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Then go on to step 9.
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Command: Shift + F5
Correct any errors that are reported.
Command: Ctrl + Alt + A
The bib record can be entered into the OCLC database at any time once the authority record is in the LC/NACO file.
Command: F5
If more than 24 hours have elapsed since you last searched Voyager authority file, re-search it.
Add 948 statistics field for new or replaced authority record:
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12 June 2001; rev. 04 Sept. 2019