Retrieving Records in the Voyager Cataloging Module

See also:

• "Searching:  Voyager record number" (for retrieving by record ID)
• "Item records:  Barcodes," section on retrieving a record by barcode number
• "Authority records:  Retrieving authority records"
• "Authority records:  Retrieving bib records using a cross-reference."

1. Introduction: This document describes how to retrieve specific records once you have performed a search in Voyager or have imported a record.   (For searching itself, see "Searching in the Voyager Cataloging Module"; for importing, see "Importing and Overlaying Records from OCLC into Voyager.")
   • Lists:  Your search results will usually take the form of a list in a dialogue box.  Examples include:
     • Headings list

       

     • Titles index

       

     • Imported records list

       

     • Holdings records list

       

     • Item records list

       

     The Voyager system provides different methods, including various shortcuts, for calling up one or more records from entries displayed in these lists.  For more information, see:  "Retrieving an entry (record or heading) from a list" and "Retrieving multiple entries (records or headings)."

     For information on how to move from one of multiple selected records to another, see "Toggling between records."

   • Associated records:  The Voyager cataloging module is structured so that associated bib, holdings, and item records are linked.  Once you have retrieved a specific bib, holdings, or item record, you can retrieve its associated records.  For more information, see:  "Retrieving asociated records (bib, holdings, and item)" and "Toggling between records."

   • Returning to lists:  After you have checked a record or records from a particular list, you may want to return to the list to select other records.  For information on how to do so, see:  "Retrieving additional records from a list."

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2. Retrieving an entry (record or heading) from a list:

   To retrieve a single entry (record or heading) from a list (e.g., headings list, titles list, imported records list):

   • Click on the line with that entry to highlight it, if necessary; hit Enter or click "OK"

     or

   • Double-click on the line

     or

   • Use a keyboard equivalent to move to the line and highlight it:

     Select next line down:      Down arrow

     Select next line up:          Up arrow

     Then hit Enter or click "OK."

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3. Retrieving multiple entries (records or headings):

   To retrieve more than one entry (record or heading) from a list (e.g., headings list, titles list, imported records list):

   • Series of entries:
     • Click on the first entry that you want to select (if not already highlighted).

     • Hold down the Shift key.

     • Click on the last entry that you want to select.

     • Release the Shift key.

     • Hit Enter or click "OK."

   • Entries that are not in sequence:
     • Press the control key as you click on the entries that you want to select.

     • Release the Control key.

     • Hit Enter or click "OK."

   Keyboard equivalents for selecting multiple records from a list generally vary depending on the type of list:

   • Headings and titles lists:

     Select series of contiguous entries		Control-Shift-Down (or Up) arrow; Enter
     Select series of non-contiguous entries		Control-Down (or Up) arrow; Space bar to highlight selections; Enter
     Select all entries		Control-Shift, End [i.e., the "end" key]; Enter
     Highlight a "page" or screen of entries		From top of list:  Control-Shift, Page down From bottom of list:  Control-Shift, Page up
     Unselect a highlighted entry		Control-Down (or Up) arrow; Space bar to unhighlight entry
     Clear all selections (headings list only)		Alt-L

   • Title indexes only:

     Select all entries		Alt-E, Enter
     Clear all selections		Alt-A

   • Holdings and item record lists:

     Select series of contiguous lines		Shift-Down arrow for next record Shift-Up arrow for previous record
     Select all lines		Control-Shift-End
     Unselect series of contiguous highlighted lines		Shift-Down arrow for next record Shift-Up arrow for previous record

   To move among multiple selected records, see also "Toggling between records."

   To close a list of entries:

   • Use the keyboard sequence:  Alt-C

     or

   • Click on the "Cancel" button

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4. Retrieving associated records (bib, holdings, and item):

   Related Voyager bib, holdings, and item records are linked together and can be retrieved from each other, sometimes in more than one way.  If the records are already opened, you may be able to toggle between them.   The following methods should work, whether or not the records are already open:

   • Displaying hierarchy:  To display the hierarchy illustrating linked records:

     

     • Use the macro function key combination Control-F2

       or

     • Use the keyboard sequence:      Alt-R
                                                         W

       or

     • Click on the "Show associated records" icon towards the top, the second icon from the right

       

       or

     • Open the Record menu and click on "Show associated records"

     Once you have displayed the hierarchy tree:  Click on the plus (+) signs to the left to expand the display.  To retrieve a specific record, either:

     • Use the keyboard sequences:

       Select next line down:      Down arrow, Space bar

       Select next line up:           Up arrow, Space bar

             then

       Retrieve highlighted record(s):      Alt-R

       or

     • Click on the line with its details to highlight it, then click "Retrieve"  (double-clicking does not work here)

     To close the hierarchy display:

     • Use the keyboard sequence:  Alt-C

       or

     • Click on the "Close" button

   • Retrieving holdings records:  Alternatives:
     • From bib record:  The macro on F5 retrieves associated holdings records from a bib record.

     • From item record:  The keyboard sequence to retrieve a holdings record from an item record:

       Alt-R

       G

     • From bib or item record:  Open the Record menu and click on "Retrieve holdings."

   • Retrieving item records:  Alternatives:
     • The macro on F7 retrieves associated item records from either a bib or a holdings record.

     • Open the Record menu and click on "Retrieve items."

     • Any item record with a barcode number can be retrieved by barcode number.

   • Retrieving bib records:  [So far, the only way reported to retrieve an unopened bib record from a holdings or item record is by displaying the hierarchy.]

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5. Toggling between records:  Reminder of options:
   • Tiling windows, then clicking from one to another (works best with a small number of records).  To tile: 
     • Use the keyboard sequence:

       Alt-W

       T

       or

     • Open Window menu at the top and click on the "Tile" option

   • Cascading windows, then clicking from one to another.  To cascade: 
     • Use the keyboard sequence:

       Alt-W

       C

       or

     • Open Window menu at the top and click on the "Cascade" option

   • Opening Window menu, clicking on the listing of the intended record (by record no. and, sometimes, title)

   • Using Alt-[hyphen], T to move from one record to the next

   • Using Control-Tab:  Works in Voyager Release 98-1 under certain circumstances.
     • To toggle from item record to open bib or holdings record:  Apparently works.

     • To toggle from a bib or holdings record:  Works only if cursor is not along left edge of variable fields area of record?

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6. Retrieving additional records from a list:

   Sometimes, after consulting a selected record or records from a titles list, you want to return to the headings or titles list to select other records.   To re-display the latest:

   • Titles list:
     • Use the macro key combination Control-F12

       or

     • Use the keyboard sequence:

       Alt-D

       T

       or

     • Click on the Titles list icon towards the top -- the page with a "T" in its upper left-hand corner, just to the left of the Save to the database (sailboat) icon

       

       or

     • Open the Display menu and click on the "Title index" option

   • Headings list:
     • Use the macro key combination Control-F11

       or

     • Use the keyboard sequence:

       Alt-D [Enter]

       or

     • Click on the Headings list icon -- the page with turned-down corner, just to the right of the Search (magnifying glass) icon

       

       or

     • Open the Display menu and click on the "Heading list" option

     You can then select a different heading retrieved with your search key and display its titles list.