Quick Reference Page
Document sections
- OCLC import and edit
(e.g., adding class no.)
- Import.
- Edit the record:
- 008 field: If
cross-reference will be added, change "Reference Evaluation"
code to “[blank].” Make no other changes.
- 040 field: Add
"|d LRU" at end
Note:
from here on, add "|5 HT" to any field added or altered
- 053: Add literary
class no.:
- If no. was found in
DLC record in LC cat. online:
053 _4 PR1234.5.A67 |5 DLC |5 HT
- If no. was NOT found
in DLC record in LC cat. online:
053 _4 PR1234.5.A67 |5 HT
- 400: Add any
needed cross-references, using correct form and indicators & adding
"|5 HT" at end.
- 670: LC cat.
online <date of your search> [e.g., May 10, 2000] $5 HT - Add when
you’ve checked LC cat. online and found class no.
- 675: 675 LC cat.
online <date of your search> [e.g., May 10, 2000] $5 HT - Add when
you’ve checked LC cat. online but not found class no.
- Add 948 statistics
field for new-to-Voyager authority record:
- 948
|a YYYYMMDD |b <initials> |c new
Especially useful when record in LC/NACO file
includes an 053 field that the authority record in Voyager lacks.
- Make sure that the 040
field does not include |d LRU. If it does include 040
|d LRU, consult with your trainer or the Database Management/Authority
Control Librarian.
- If 040 |d LRU is not
present, follow the instructions for overlaying authority records given
in Importing and Overlaying Records from
OCLC into Voyager, section 2, "Replacing records."
- Add 948 statistics
field for revised authority record:
- 948 |a YYYYMMDD |b <initials> |c rev
- Original record creation
in Voyager
- Create the basic Voyager authority record
using the authority record creation macro.
- Edit the record:
Note: you don’t need to add "|5 HT" to fields other
than the 053, because everything in record is ours, but if you’re using a
macro which contains that element, you may leave it in.
- 008 field:
- "Cataloging Rules":
Change to "z"
- "Level of
Establishment": Change to "c"
- "Reference
Evaluation": If a cross-reference was created by the macro
or will be added, change code to "[blank]."
- 040 field: Macro
should supply: LRU |c LRU
- 053 (LC Classification
Number) -- Add as follows:
- If no. was found in
DLC record in LC cat. online:
053 _4 PR1234.5.A67 |5 DLC [Note the added |5 for DLC]
- If no. was not
found in DLC record in LC cat. online:
053 _4 PR1234.5.A67 |5 HT
- 100: [Note
that the form must match that in the bib record; if you decide to change
it, you must change it in both places; watch also for other records with
headings using any form.]
- 400: Add any
needed cross-references, using correct form and indicators
- 670:
- A 670 field should
have been created from the piece being cataloged; edit it if necessary.
- 670 LC cat. online
<date of your search> [e.g., May 10, 2000] -- Add when you’ve
checked LC cat. online and found class no.
- 675: 675 LC cat.
online <date of your search> [e.g., May 10, 2000] -- Add when
you’ve checked LC cat. online but not found class no.
- Add 948 statistics
field for new-to-Voyager authority record:
- 948 |a YYYYMMDD |b <initials> |c new
Return to:
October 5, 1999; rev. September 4, 2019