Part I. F.

Series statements

General notes

1. Presence or absence of series

   If there is no perfect match, but everything else matches, the presence or absence of a series or series-like phrase does not prevent a match.  This matching may apply when:
   • The series or series-like phrase is absent from a record because it was not present in the original piece, but the series is present in your otherwise adequately matching piece.  Such a situation frequently occurs when matching hardbound and paperback copies.  (Cf. Part II.D.1, on editing when series is not in record, and Part II.D.4., section on editing when phrase is not in record)

     E.g.      On front cover of piece:  Beacon BP 44

                 On back cover of piece:  Beacon paperback number forty-four

                 There is no record that matches exactly.  There is a record, probably for a hardbound edition,

                 in which everything else matches except that there is no series statement.

                 You may use the record for the hardbound edition.

   • The series or series-like phrase, while present in your piece, is probably absent from the record simply because of oversight on the part of the cataloguer.  (Cf. Part II.D.1, on editing when series is not in record, and Part II.D.4., section on editing when phrase is not in record)

     E.g.      On series page of piece:  Women's Press science fiction

                 In LC authority file:  130    Women's Press science fiction [so you know that the statement

                 in the book really represents a series]

                 The only otherwise matching record, a UKM record, lacks a series field.  It also lacks

                 a 260 $a subfield and has bracketed pagination in the 300 field.

                 You may use this record.

   • The statement, while present in your piece, is absent from the record due to changes in the rules for handling that series or series-like phrase.  (Cf. Part II.D.1, on editing when series is not in record, and Part II.D.4., section on editing when phrase is not in record)

     E.g.      On front cover of piece:  McGraw-Hill paperbacks

                 According to the LC authority file, McGraw-Hill paperbacks, although formerly treated

                 as a series, should currently be presented as a quoted note, if at all.

                 Prefer a record that matches exactly and that does include "McGraw-Hill paperbacks" either

                 in a 500 field or a 490 field.  If such a record is not available, however, an otherwise

                 matching record that does not include "McGraw-Hill paperbacks" anywhere may be used.

   • The series or series-like phrase is present in the record but absent from the otherwise matching piece.  (Cf. Part II.D.2, on editing when series is not in piece, and Part II.D.4., section on editing when phrase is not in piece)

     E.g.      A paperback published by Stanford University Press does not indicate any series.

                 There is a record for the same title that matches except for the presence of a 440 field:

                             Stanford studies in history, economics, and political science.

                 You may use this record.

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2. Different series

   If there is one series in the piece but a different series in a record, the record cannot be a match.  If there are slight variations between the series in the piece and in the record, and you are not certain whether the series are different, consult your trainer or the Authorities librarian.  (If there is a match, cf. Part II.D.3, on editing series variations.)

   E.g.            On piece:  Methuen theatrefile

               In otherwise matching record:  Methuen new theatrescript

               There are two different TULAF authority records, one for Methuen theatrefile, and one for

               Methuen new theatrescript.

               This record is not a match, because the series are different.

   E.g.      On piece:  Schirmer's edition of scores of orchestral works and chamber music no. 160

               In otherwise matching record:  440   0  G. Schirmer's edition of scores of orchestral works and

               chamber music ; v no. 160

               There is a TULAF authority record with a 130:  G. Schirmer's edition of scores of orchestral works

               and chamber music.  The title lacking the initial "G." is listed as a 430 variant.

               This record can be a match, because a minor variation in a single series is involved.

   E.g.      On piece:  Collection Miroirs de l'art

               In otherwise matching record:  490  0      Miroirs de l'art

               This record can be a match, because a minor variation in a single series is involved.

   If there is a variation in the presentation of the series number, such as the caption or prefix to a number (e.g., "Vintage K-3" vs. Vintage ; v V-3 or "11" vs. ... ; v 11th ser.), the item should be re-searched for a record with the same designation and everything else the same.  If no such record is found, the variation in itself does not prevent a match.