Part I. G.

Multivolume titles

General notes

Prefer a record with the same edition statement, place, publisher, date(s), and series as your piece(s), if available.  However, if there is no matching record with all these elements, check the piece(s) carefully, for example, seeking evidence whether one publisher took on the multivolume title from another publisher (same edition) or whether more than one edition has been or is being published concurrently (different editions).

One caveat:  There may be a question whether the item should be treated as a volume of a monographic set, using a single, multivolume bibliographic record, or as part of an analysed series on a separate bibliographic record.  Be sure to check both possibilities when searching; if you have any questions, consult with your trainer or with the Library Associate.

1. 250 and 260 fields

   • If the edition statement, place of publication, publisher, or date of a volume of a multivolume title does not match the information in the record, but there is no indication that a volume with the same number was used in cataloguing that record, the record may still be accepted as a match if everything else that can be verified matches.  (Cf. Part II.E.1-4, on editing editor statement, edition statement, and imprint in multivolume records.)

     E.g.      The 260 $a is Berlin; 505 field includes only v. 1.

                 You are cataloguing v. 2, published in Vienna.  There is no record with a Vienna imprint,

                 and no evidence of a v. 2 published in Berlin.

                 You may accept this Berlin record.

                 (Cf. Part II.E.3, section on editing place of publication in multivolume records.)

     E.g.      250      $a 1st ed.

                 260      $a Ashby de la Zouch : $b Scatterbrained Press

                 505 1    $a v. 2. Regional finds, 1450-1650

                 You are cataloguing v. 3, Regional finds, 1650-1800, which includes a "Second edition"

                 statement.  The place and publisher are the same.  There is no record for the 2nd ed. and,

                 in the piece, no evidence of a second edition of any other volumes.

                 You may accept the 1st ed. record.

                 (Cf. Part II.E.2, section on editing edition statement in multivolume records.)

     E.g.      260      $a London : $b W. Heinemann, $c 1943-

                 505 1    includes only v. 1-3.

                 You are cataloguing v. 5, published:  Cambridge, Mass. : Harvard University Press, 1986.

                 There is no Harvard University Press record.

                 You may accept this Heinemann record.

                 (Cf. Part II.E.3, section on editing publishers in multivolume records.)

     E.g.      260      $a [Paris] : $b Gallimard, $c 1980-

                 505 1    $a v. 1

                 You are cataloguing v. 3, published:  Paris : B. Grasset, 1982.  On the page facing the t.p.,

                 there is a reference to v. 1-2, published by B. Grasset 1979-1981.

                 The Gallimard record should not be used.  If there is no record for the B. Grasset edition,

                 an original record should be input.

     Note that the chronological order of the publications of volumes in a multivolume set may not correspond to the order of the volume numbers.  For example, a set might be published in the following order: v. 2 (1973); v. 4-6 (1977); v. 7 (1980); v. 3 (1984); v. 1 and v. 8 (1986).  Thus, the date of a volume is not, by itself, a factor in matching.  (Cf. Part II.E.4, section on editing dates in multivolume records.)

     E.g.      260      $a Manchester : $b Manchester University Press, $c 1986-

                 505 1    $a v. 2. Complete essays

                 You are cataloguing v. 1, Complete poems, published by Manchester University Press in 1990.

                 You may accept this record.

   • If the edition statement or date of a volume of a multivolume title is later than the information in the record, and a volume with the same number was in fact used in cataloguing that record, the record can still be accepted as a match only if there is evidence that individual, isolated volumes have been revised separately and that a new edition of the entire multivolume set is not being published.

     E.g.      T.p.:  Hermann Pfeffernuss / Sämtliche Werke / Band IX / Der Lebkuchen / (Verbesserte

                 Ausgabe) / 1990

                 This piece is a revised edition specifically of Bd. 9; the preface explains that it was updated

                 after new sources on this little-known masterpiece became available.

                 There is a record for the original edition of the Sämtliche Werke [Collected works], which

                 includes an unrevised Bd. 9.  There is no record of a "verbesserte Ausgabe" of the collected

                 works.

                 The record for the original edition may be used.

                 (Cf. Part II.E.2, section on editing edition statement in multivolume records.)

   • If you encounter any other type of edition or date situation for multivolume titles, you should consult with your trainer or with the Library Associate.

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2. Physical description

   (Cf. Part II.E.5, on editing physical description in multivolume records.)
   • If the record shows a multivolume title as closed with a volume earlier than the volume designation in the piece, the record may still be a match.   However, it is safest to check with your trainer or with the Library Associate before proceeding further.

   • A single-volume record may also be expanded to a multivolume record, if the situation warrants.  Again, though, it is safest to check with your trainer or with the Library Associate before proceeding further.

     E.g.      245 10  $a Coping with the absurd

                 260       $a Ponchatoula : $b Existentialist Press, $c 1991.

                 300       $a xiv, 428 p. ...

                 On t.p.:      Coping with the absurd

                                               volume 2

                                   Ponchatoula * Existentialist Press * 1993

                 This record may be used and treated as a multivolume record.

     E.g.      Pieces form 2-volume set, with "tomo I" and "tomo II" on title pages and "2a edición" on the

                 t.p. versos.

                 The only record for this title is for a one-volume publication, without edition statement.

                 This record is not a match.  Even if the text is otherwise unchanged, the 2nd edition is being

                 explicitly presented as a 2-volume set in both volumes.

   • Variations between a group of bibliographic volumes represented as being issued together in a single volume and represented as issued as separate physical volumes -- e.g., between "4 v. in 1" and "4 v." should be evaluated on a case-by-case basis.  It is safest to check with your trainer or with the Library Associate before proceeding further.

   • Variations in height between volumes of a multivolume set are not significant for matching, even if they vary in height by more than 2 cm.  (Cf. Part II.E.5, section on editing size in multivolume records.)

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3. Series

   (Cf. Part II.E.6, section on editing series in multivolume records.)

   If there is no perfect match, but everything else that can be verified matches, the presence or absence of a series does not prevent a match.  Different volumes in the same multivolume edition may appear in different series.

   E.g.      440    0    $a Music bibliographies ; $v 12, 15, 21

               505           [includes v. 1, 3-4]

               You are cataloguing v. 2, which does not have the series "Music bibliographies;" instead, it includes

               the series statement:  Baroque musical studies, 2.  Otherwise, everything matches the bib record.

               This record may be a match.