Notes on LAL-RARE and LAL-REF Locations

Introduction

This document consists of a brief summary of the special features of cataloguing monographs for two Latin American Library sublocations:  LAL-Rare and LAL-Reference.  For additional information, see also the table in "Treatment of Items and Information in Voyager Item Records, by Location.”

Treat both LAL-RARE and LAL-REF as priority locations for cataloguing.

LAL-RARE

Decisions about putting a book in the Latin American Library Rare Book location are made by the LAL bibliographers.  Their decisions may be based on the book’s rarity and research value, cost, age, and/or fragile physical condition.  If you think that a book not designated for LAL-RARE might be a candidate for this location, check with a LAL bibliographer.

• Bibliographic record:
  • Books published 1801 or later:  Treat as any other record.

  • Books published 1800 or earlier:  Consult with your trainer or Rebecca, unless you have been trained in the rules of Descriptive Cataloging of Rare Materials (Books) -- DCRM(B).

• Holdings record:  Use location code:  lal,rare

• Item record:
  • Create item record without barcode number.

  • Use Item Type:  Rare

• Physical piece:
  • Do not mark title page or t.p. verso.  Do not write call number or bib record number in book anywhere.

  • Do not barcode.

  • Enclose information in book about:
    1. author
    2. title proper
    3. call number
    4. location RARE

    Either:

    • Provide printout of bib record; circle information; add “LAL RARE” to end of call number or
    • Write information on stickup.

  • Book should be hand-delivered to LAL and given to a LAL bibliographer.

LAL-REF

Books designated LAL-REF are housed as part of the Latin American Library’s Reference collection.

• Bibliographic record:  Treat as any other record.

• Holdings record:  Use location code:  lal,ref

• Item record:  Include barcode number.
  • Set Item Status as “At Bindery” when appropriate (see below, under “Physical piece”)

  • Use Item Type:  Ref

• Physical piece:
  • Mark title page and t.p. verso as usual.  Add location code REF to end of call number, right below "LAL."

  • Binding and barcoding:  Bind all LAL-REF paperbacks, in addition to general candidates for binding.  (See “To Bind or Not to Bind?” for more information.)

  • Stamp book:  “DO NOT CIRCULATE” -- towards the top of the page facing the inside back cover (the page facing p. 3 of cover, above where a date due slip would be in a circulating book).

  • Book should be placed on “RUSH/REF Monographs Only” shelf in Processing.

HTML document last reviewed:  2 November 2009