Editions and Printings:  Editing Records

Part II.C.

Physical Description:  300 field

(See also Part I.E, on matching based on the physical description)

1. Pagination (or foliation)       (Cf. Part I.E.1, on matching based on pagination)

   The pagination given in the matching record should be changed only when you are reasonably sure that a difference or omission is simply a result of cataloguer error or different cataloguing practises (e.g., provision of bracketed pagination in UKM CIP and UKM previous CIP).  If you think that the pagination may vary among variant printings of the edition (e.g., numbered vs. unnumbered index pages), the pagination that appears in the record should be left as given.  (Cf. Part I.E.1, sections on matching based on minor differences in pagination)

   E.g.    The piece has 225 numbered pages, with a final unnumbered page of text.

   300    $a 226 p.

   The 300 field should generally not be edited, because the final page of text may be numbered in some printings.

   Exception:  French-language imprints prior to 1980, which were sometimes catalogued by counting unnumbered final pages and including them in the pagination, present a special case.  The pagination in records for these items may be changed.

   E.g.    The piece has vii preliminary pages, then 320 pages

   300    $a vi, 320 p.

   The 300 field should generally not be edited, because the final page of the introduction may be unnumbered in some printings.

   E.g.    The piece has vii preliminary pages of introduction, then 320 pages

   245     ... introduction by .....

   300     $a 320 p.

   The 300 field should be edited to read: 300 $a vii, 320 p.  The inputting library probably either forgot to include the preliminary pagination or omitted them due to following obsolete cataloguing rules.

   E.g.    The piece has 187 numbered pages, then an index consisting of 4 unnumbered pages.

   300    $a 191 p.

   The 300 field should not be edited, because the variation may well exist because the index appears to have been numbered in one printing but unnumbered in another.

   Pagination in a UKM record may be changed even if that variation seems substantial and whether or not the pagination is bracketed in the record.  (Cf. Part I.E.1, on matching based on pagination in UKM records)

   E.g.    The piece has 324 numbered pages, with only 2 unnumbered pages.

   300    $a [372] p.

   The record is a UKM record.

   The 300 field should be edited to read:  300    $a 324 p.

   If our piece appears to be incomplete (for example, missing the final pages), the pagination in the record should be left as it appears.  A local 590 note should be added indicating the missing pages.  (Cf. Part I.E.1, section on matching based on incomplete pagination)

   E.g.    590    Library's copy imperfect; p. 235-268 missing.

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2. Illustrations      (Cf. Part I.E.2, on matching based on illustration statement)

   The illustration statement present in the record should be accepted unless it is incorrect.  If there is no 300 $b subfield and the piece contains illustrations, a 300 $b subfield should be added with the generic term "ill."

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3. Size        (Cf. Part I.E.3, on matching based on size)

   The size given in the 300 $c subfield should be edited only in the following cases:

   • The size of the item and the number of centimeters recorded differ by over 2 centimeters, but the record has still been determined to be a match.

   • The size of a rare book and the number of centimeters recorded differ.

   The size should be left as it appears in the record in other cases.

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4. Accompanying material      (Cf. Part I.E.4, on matching based on accompanying material information)
   • If material that accompanies the main piece and should be catalogued together with it on the same record is not represented in the record for the main piece:  Edit the record to reflect the accompanying material, either in a 300 $e subfield, a 500 note, or both.  For guidelines on entering the appropriate information, depending on the type of accompanying material, consult "[Document name]" or check with your trainer.

   • If material that is included in the record as accompanying the main piece cannot be found:  Leave the information about the accompanying material in the record for the main piece.  In addition, add a local note:

     852    ... $z Library's copy imperfect: missing.

HTML document last reviewed:  9 February 2000