Editions and Printings:  Editing Records

Part II.E.

Multivolume titles

(See also Part I.G, on matching for multivolume titles)

Basic rule:  The bibliographic record should reflect significant changes that occur between the first volume of a multivolume set and the remaining volumes of the set when the decision has been made to combine books with variant information in the following areas:  editor, edition statement, place, publisher, date, physical description, and series.  If the information is already in the bibliographic record, do not worry about how it is presented.  If the information needs to be added, use the following formats.  In general, if a Contents note is used, use that field to reflect the variant information.

1. Editor statement
   • If there is only one change of editor and a Contents note is not required, use an explicit 500 note.

     E.g.    500    Vol. 2-5 edited by Arthur Hamilton.

   • If there are two or more editor changes and a Contents note is not required, use a general 500 note.

     E.g.    500    Editor varies.

   • If a Contents note is required, prefer adding the information to the Contents note.

     E.g.    505 1  v. 1. Regional finds, 1450-1650 / edited by Wilbur Grunch -- v. 2.

                 National finds, 1450-1650 / edited by Theoria Grunch

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2. Edition statement  (Cf. Part I.G.1, section on matching based on edition statement in multivolume records.)

   To record a change of edition:

   • If a Contents note is not required, generally use an explicit 500 note.

     E.g.    500    Vol. 3: 3rd ed.

     E.g.    500    Vol. 3-5: 2nd ed.

     E.g.    500    Vol. 4 lacks ed. statement.

     However, if using an explicit note becomes too complicated, you may use a general 500 note.

     E.g.    500    Includes various editions of some vols.

   • If a Contents note is required, prefer adding the information after the title or statement of responsibility information in the Contents note.

     E.g.    250    1st ed.

     505 1  v. 1. Regional finds, 1450-1650 / edited by Wilbur Grunch -- v. 2.

               National finds, 1450-1650 / edited by Theoria Grunch. 2nd ed.

     However, if there is a Contents note and the inputting library put the variant edition information in a 500 field, you may continue to update that field.

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3. Place of publication/Publisher name  (Cf. Part I.G.1, section on matching based on place and publisher in multivolume records.)
   • If only the place of publication changes (including a different country), it does not have to be added to the bibliographic record.

   • If the publisher name changes, put the variant information for each publisher change in a 500 note.  Repeat the place name in the note even if it is the same as in the first volume published.

     E.g.    260    London : $b W. Heinemann, $c 1943-

     500    Vol. 5-7 published: Cambridge, Mass. : Harvard University Press; v. 8- published:

           London : W. Heinemann.

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4. Date  (Cf. Part I.G.1, section on matching based on date in multivolume records.)

   If we have a fuller set of volumes than is reflected in the record, the record should be edited in the three cases listed below to match the publication dates of the pieces that we have.  The 260 $c subfield, the call number date, and the fixed field date(s) should be consistent.  It is not necessary to add a note to reflect that volumes have not been published in numerical order.

   • If the 260 $c subfield of a record is open but we have the final volume of the multivolume set, the 260 $c should be edited to close the record.

     E.g.    245    Kazoo performances during World War I

     260    ... $c 1976-

     505 1  1. 1914-1916 -- 2. 1917

     T.p.    Kazoo performances during World War I

                         III.    1918

                  Including bibliography and cumulative index

             ...

                 1978

     The 260 $c should be edited to read:  1976-1978.

   • If a record has been closed but we receive a later volume, the record needs to be opened up, so the 260 $c subfield should be changed.

     E.g.    245    Ensayos completos / $c Epaminondo Fernández Chang.

     260    ... $c 1991-1992.

     505 0  t. 1. Ensayos de juventud, 1958-1963 -- t. 2. Ensayos, 1964-1980 --

             t. 3. Ensayos últimos, 1980-1990.

     T.p.    Epaminondo Fernández Chang (1943-1990)

                 Ensayos completos

                     t. 4

                 Ensayos póstumos

                     1994

     The 260 $c should be edited to read:  1991-1994.

   • If we receive a volume published earlier than the earliest date given in the record, that date should be changed.

     E.g.    245    Rare mushrooms of the Scottish Highlands

     260    ... $c 1934-

     505 1  2. The Grampians -- 4. Loch Ness -- 7. Loch Lochy

     T.p.    Rare mushrooms of the Scottish Highlands, 6

                 The Loch Torridon region

                 ...

                     1932

     The 260 $c should be edited to read:  1932-

   If we have fewer volumes than are reflected in the record, the 260 $c subfield does not need to be edited.

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5. Physical description  (Cf. Part I.G.2, section on matching based on physical description in multivolume records.)
   • Extent of item  (Cf. Part I.G.2, section on matching based on extent of item in multivolume records.)

     If the number of physical volumes differs from the number of bibliographic volumes and a Contents note is required, include the number of physical volumes within parentheses after the title (or after the statement of responsibility or edition information if applicable) in the Contents note.

     E.g.    250    1st ed.

     505 1  v. 1. Regional finds, 1450-1650 / edited by Wilbur Grunch -- v. 2.

             National finds, 1450-1650 / edited by Theoria Grunch. 2nd ed. (2 v.)

     Otherwise, you can only account for this situation in the 300 field.

     E.g.    300    2 v. in 3.

   • Size  (Cf. Part I.G.2, section on matching based on size in multivolume records.)

     If the different volumes differ in height by more than 2 centimeters, give the smallest or smaller and the largest or larger size, separated by a hyphen.

     E.g.    300    $c 24-28 cm.

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6. Series  (Cf. Part I.G.3, section on matching based on series in multivolume records.)

   In general, prefer using series fields to reflect the variant information.  However, if the inputting library put the variant information in a 500 field, you may continue to update that field.

   • If some volumes are published in one series and other volumes are published in another series, precede each series title with an indication of the particular volumes to which the series titles apply.

     E.g.    300     5 v.

     490 1   v. 1, 3-5: Music bibliographies ; $v 12, 15, 18, 21

     490 1   v. 2: Baroque musical studies ; $v 2

     830  0  Music bibliographies ; $v 12, 15, 18, 21

     830  0  Baroque musical studies ; $v 2

   • If all volumes appear in one series and some volumes appear also in another series, precede the second series title with an indication of the particular volumes applicable to that title.

     E.g.    300     3 v.

     440  0  Testi del Risorgimento ; $v 4-6

     490 1   v. 2: Saggi e documentazioni ; $v 17

     830  0  Saggi e documentazioni ; $v 17

   • If some volumes appear in a series but other volumes do not, precede the series title with an indication of the particular volumes that are applicable to the series.

     E.g.    300     2 v.

     490 0   v. 1: Dance and dancers to-day ; $v 13

     Optionally, it is acceptable to use an explicit 500 note to indicate that some volumes do not appear in a series.

     E.g.    490 0  Dance and dancers to-day ; $v 13

     500     Vol. 2 lacks series statement.

HTML document last reviewed:  17 February 2000