The Physical Piece: Writing Numbers, Stickups, Etc.

Document sections

Writing Voyager bib record number	Barcoding
Writing call number	Stickups, etc.

For additional information on handling items in different locations, see also:

"Treatment of Items and Information in Voyager Item Records, by Location."

For additional information on the physical handling of serials, see also:

"Serials Cataloging Volume/Chronological Designations: *362/500 *Holdings Record *Item Record *Physical Piece."

Voyager bib record number:
These instructions apply to:
- Catalogued items
- Items with provisional records.
The Voyager bib record number should be put in items or on stickups as indicated below. If the number goes on the item, do not write it on the stickup (so that we only write it once).
It should be preceded by the prefix "B" or "b" -- e.g., B1789457.
Categories:
- Books: Standard: Write the Voyager bib record number in the book except books for locations listed in "Treatment of Items and Information in Voyager Item Records, by Location" with the indication in the "Notation on item" column: "Do not mark."
  
  The Voyager number should be towards the bottom of the t.p. verso.
- Books for "Do not mark" locations: Books for locations listed in "Treatment of Items and Information in Voyager Item Records, by Location" with the indication in the "Notation on item" column: "Do not mark": Write the bib record number on the stickup only.
- Serials:
  - Periodicals: Write the bib record number on the stickup only.
  - Other: Until further notice: The Voyager number should be written towards the bottom of p. 3 of the cover (the inside back cover).
- Music scores: Write the bib record number in the piece:
  - If there is no music on the t.p. verso, put the number towards the bottom of the t.p. verso.
  - If the music starts on the t.p. verso, put the number on the t.p.
- Other formats (computer disks, CD-ROMs, DVDs, DVD-ROMs, videotapes, audiocassette tapes, sound recordings, CDs, microforms, etc.): Consult the relevant documentation when available, e.g., Accompanying Materials Copy Cataloging Procedures, Videorecording Cataloging, and Microforms Processing [the titles and content of all of these documents are not yet set as of Feb. 2007]. If you do not have a copy of applicable instructions, check with Jeannette.
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Writing call number:
The call number should generally only be written in as cataloguing the piece is completed. Its format should be based on the call number format in the MARC holdings record. Wherever there is a space or a $i subfield code, the call number should drop down a line.

E.g. 852 0 0 $b stx $h PN 56 .T7 $i S88 1996
PN
56
.T7
S88
1996

E.g. 852 0 0 $b stx $h E 581.6 12th $i .B39 1983

E
581.6
12th
.B39
1983

E.g. 852 0 0 $b stx $h G 161 $i .H2 2d ser. no.22 Suppl.

G
161
.H2
2d ser.
no.22
Suppl.

If a particular location notation is indicated in the "Notation on item" column in "Treatment of Items and Information in Voyager Item Records, by Location," add it to the bottom of the call number.

E.g. 852 0 0 $b lal $h JL 1443 1949 $i .A63 1981

JL
1443
1949
.A63
1981
LAL

For copy 2 and higher, the copy should be noted just below the call number proper, above any location notation. It should be written: "cop.<number>" -- with no space following the period.

E.g. 852 0 0 $b stx $t 3 $h DA 690 .W487 $i L66 2006

DA
690
.W487
L66
2006
cop.3

E.g. 852 0 0 $b lal $t 2 $h TP 559 .C5 $i H47 1992

TP
559
.C5
H47
1992
cop.2
LAL
- Books: Standard: Write the call number in the book except books for locations listed in "Treatment of Items and Information in Voyager Item Records, by Location" with the indication in the "Notation on item" column: "Do not mark."
  The call number should be written on the t.p. verso, towards the upper-left-hand corner if possible. Some space should be left in the margins for future trimming or binding.
- Books for "Do not mark" locations: Books for locations listed in "Treatment of Items and Information in Voyager Item Records, by Location" with the indication in the "Notation on item" column: "Do not mark": Write the call number on the stickup only, with the location notation at the end.
- Serials:
  - Periodicals: The call number should be placed on the front cover, in the upper-left-hand corner. If necessary, it can be written on a small label stuck to the cover.
    The numerical designation should not be included except in ambiguous cases, such as "2nd ser." When applicable, a location designation should be added below the number.
    
    E.g. 852 0 0 $b lal $h GE 160 .B5 $i E28
    GE
    160
    .B5
    E28
    LAL
  - Other: Until further notice: The call number should be written on p. 3 of the cover (the inside back cover), towards the upper-right-hand corner if possible.
    The number should include either the numerical designation or the date. If you have more than one option -- volume number or edition statement and date -- generally choose the following, though exceptions may occur:
    - Volume number and year present: Use the volume number.
      
      E.g. 852 0 1 $b stx $h PR 6062 .I89 $i Z88
      
      866 4 1 $8 0 $a v. 2 (1999)
      PR
      6062
      .I89
      Z88
      v.2
    - Edition statement and year present: Use the year.
      
      E.g. 852 0 1 $b lal $h SD 126.7 .C35 $i D57
      
      866 4 1 $8 0 $a 2. ed. (1999)
      SD
      126.7
      .C35
      D57
      1999
      LAL
    If a date spans more than a year, include both, separated by a slash (/); omit the first two digits of the second year when they match the first two digits of the first.
    
    E.g. 1997/98
  When applicable, a location designation should be added below the number.
- Music scores: Write the call number in the piece:
  - If there is no music on the t.p. verso, put the number on the t.p. verso, towards the upper-left-hand corner if possible.
  - If the music starts on the t.p. verso, put the number on the t.p.
- Other formats (computer disks, CD-ROMs, DVDs, DVD-ROMs, videotapes, audiocassette tapes, sound recordings, CDs, microforms, etc.): Consult the relevant documentation when available, e.g., Accompanying Materials Copy Cataloging Procedures, Videorecording Cataloging, and Microforms Processing [the titles and content of all of these documents are not yet set as of Feb. 2007]. If you do not have a copy of applicable instructions, check with Jeannette.
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Barcoding:
To check whether barcodes should be put on materials for a given location, check the "Barcode" column in "Treatment of Items and Information in Voyager Item Records, by Location."
For details on barcoding when appropriate, see "Voyager Item Records: Barcodes."

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Stickups, etc.:
- Basic stickup (color used to change from year to year; most recently, white): Regular stickups should be left in piece if any of the following information is present:
  - Location
  - Special routing
  - Notification or other Rush designation
  Otherwise, they can be removed from books upon cataloguing.
- Bindery stickup (medium blue): Only needed when special handling is required. (See also "To Bind or Not To Bind!: Preparation for sending materials to the Preservation Dept."
- Gift stickup : Should be left in piece.
- Book plate and the accompanying pink strip: Should be left in piece.
  Please note: If you leave a stickup in a piece that has a title page in an unusual place, such as following several leaves of illustrations: Please place the stickup behind the title page leaf, to help the Processing students find the t.p. verso.
Book jacket: Retain, slipped inside the book, for all locations except regular HT Stacks. Jackets from stacks books may be disposed of.

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April 11, 2007; revised 05 March 2016

HTML document last reviewed: 05 March 2016

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