Notes on Multivolume Monograph Cataloguing

Introduction

These introductory notes on the treatment of multivolume monographic titles primarily apply to copy cataloguing where the bib record is concerned.  For holdings and item records, the information applies to original cataloguing, as well.

The basic distinction between multivolume monographs and analyzed series is that with multivolume monographs, all volumes are in one bib record.  (For additional introductory information on analyzed series, see "Notes on Series Treatment in Cataloguing.")

Possibilities for multivolume publication

1. Complete; all volumes have been published in the same year

2. Complete; all volumes have been published, over multiple years

3. Incomplete:  more volumes are planned but have not yet been published

Possibilities for our holdings of the multivolume publication in comparison with existing copy

• Our holdings and information are the same as information in the record by another library:  Check information.

• Our holdings are less complete than the other library’s holdings:  If the copy is reliable (including DLC), generally accept additional information unless you know that it is incorrect.  Exception for non-DLC copy:  delete series numbers for v. that we do not have.

• Our holdings are more complete than the other library’s holdings:  Add additional information.

Local procedures

Bib record		Item record
Marking volumes		Statistics
MARC holdings record

Bib record

Check all volumes; the main source of information should be the first v. (or first available v.).  If later volumes have differences, record when possible in a 505 contents note.  If differences cannot be accommodated in the 505 note, see Olga or your trainer.

When DLC has information in angle brackets (e.g., <1>), delete information and brackets.

• 260 $c date(s):

  [date].	E.g.  2003.	(complete; all published in the same year)
  [beginning date]-[ending date].	E.g.  1991-1999.	(complete; published over multiple years)
  [beginning date]-	E.g.  2002-	(incomplete)

  Should reflect information in our volumes, plus additional information present in reliable copy (accept DLC unless it is clearly in error)

  If the date of publication of the final volume is known but is not in the 260 $c, add it.

• Corresponding fixed-field date(s):

  single date:	Date 1 = date	E.g.  2003	(complete)
  multiple dates:	Date 1=beginning date; Date 2=ending date	E.g.  1991,1999	(complete)
  multiple dates:	Date1=beginning date; Date 2=9999	E.g.  2002,9999	(incomplete)

  If the date of publication of the final volume is known but not in the fixed field, add it.

• 300 field

  $a:

  [number of] v.	E.g.  4 v.	complete, pagination not continuous through set
  [number of] v. ([no. of] p.)	E.g.  5 v. (xii, 2472 p.)	complete, continuous pagination through set
  v.		incomplete

  • If the total number of volumes is known based on our holdings, but the number is not in the 300 $a, add it.

  • Sometimes, the number of bibliographic volumes (as labelled) will differ from the number of physical volumes, so that there are multiple levels of volumes.  For example, each designated volume may have 3 separate parts.

    In this situation, for complete holdings, give:  <no. of bibliographic volumes> v. in <no. of physical volumes>.

    E.g.    4 volumes, each in 2 parts:  4 v. in 8

    E.g.    Bd. 1-9; Bd. 4 has 3 fascicules, Bd. 7 has 4 fascicules, and the other volumes each have 1 part:  9 v. in 14

    If the holdings are incomplete, just put:  "v. in    "

  $b:  An ill. statement can be accepted if any volumes have illustrations.

• Series (4xx and/or 8xx):

  Delete final hyphens and “etc.”

  E.g.      v. 4-

  E.g.      no. 23, etc.

  For DLC:  Leave in series numbers of volumes that we do not have.

  For other levels of copy:  Delete series numbers of volumes that we do not have.

  Add any additional series volume numbers that we hold.

• 504 bibliographical references:

  Looking through all available v.:

  • If there are multiple sets of bibliographical references, pagination is not specified

  • If there is only one set of bibliographical references, pagination is given, including v. number unless pagination is continuous.

    E.g.      504    Includes bibliographical references (v. 2, p. 187-194).

    E.g.      504    Includes bibliographical references (p. 2443-2468).

• 505 contents note:

  First indicator:

  0		complete
  1		incomplete

  The titles listed should reflect at least all volumes that we have.

  For DLC, and for other copy if the information seems reliable, generally leave in any additional titles for volumes that we do not have.

Marking volumes

Include appropriate volume number in each call number:   below call number proper (generally after date), above any location designation.

E.g.      852  0 0  $b lal $h TP 559 .C5 $i H47 1992

  866  4 0  $8 0 $a t. 3

TP

559

.C5

H47

1992

t.3

LAL