BDS MAIN MENU (Screen 001)
The BDS MAIN MENU screen (See Fig. C-1) displays the various Screen Numbers (#'s)
and their related DESCRIPTIONS to which you have been authorized access. Enter the SCREEN # in the SCREEN =>
field to move to your desired screen. All
screens have been modified to display and, where applicable, allow update to
the 4 positions of the year in any date field.
Figure
C-1: BDS Main Menu Screen
This is an
information only screen. It allows you to search for an employee, group or vacant
position within the BDS employee information table.
Screen 100 -
ORGANIZATION SALARY INFORMATION
This is an
information only screen. It displays all salary information in account
number order within a TAMS Organization number. This screen is automatically updated when changes are made in
other interrelated screens (e.g. Screen 400).
Screen 200 -
ACCOUNT SALARY INFORMATION
This is an information
only screen. It lists all employees, group or vacant positions budgeted
to a specific account. This screen is automatically updated when changes
are made in other interrelated screens (e.g. Screen 400).
This is an information
only screen. It lists all object codes budgeted to a specific account.
This screen is automatically updated when changes are made in other
interrelated screens (e.g. Screen 401).
Screen 300 -
EMPLOYEE INFORMATION
This is an updateable
screen. It displays employee, group or vacant position information contained in
the BDS and/or PPS databases. You may update BDS from the current PPS employee
data or directly enter position information to the BDS database.
Screen 400 - EMPLOYEE
SALARY UPDATE
This is an updateable
screen. It displays an individual employee, group or vacant position's budgeted
salary information. The salary information is displayed by account, natural
account, TAMS and Payroll Action Form (PAF) percentage. This screen allows you
to view the current year's budgeted and revised/current annual salary
information and enter next year's proposed budget salary
information. Doctor's Incentive paid by Tulane (Natural Account #5241) budgeting
will be accomplished on this screen (see Section 16).
Screen 401 -
NON-SALARY UPDATE/ACCT SUMMARY
This is an updateable
screen. It displays an account's budgeted natural account information. The information
is displayed by account, natural account, natural account description and
dollar and percent differences. This screen allows you to view
the current year's budgeted and revised/current annual salary (totals only) and
non-salary information, and enter next year's proposed
non-salary budget information.
Screen 450 -
FRINGE CALC DISPLAY
This is an information
only screen. It displays the itemized FRINGE calculation for the PROPOSED
and "SPECIAL PAY" salary information budgeted on Screen 400.
Screen 500 -
ORGANIZATION ACCOUNT INFORMATION
This is an information
only screen. It displays the accounts and account descriptions currently assigned to the
selected TAMS Organization number.
Screen 510 -
NATURAL ACCOUNTS INFORMATION
This is an
information only screen. It displays all of the current and valid natural
accounts available in TAMS. The use of some natural accounts is restricted within TAMS. Those restrictions should be a considered during the budgeting process.
Screen 600 -
EMPLOYEE MEMO INFORMATION
This is an updateable
screen. It allows you to enter special or notable information for each
employee, group or vacant position, with an effective date, if desired.
Screen 610 - PAF
REMARKS SCREEN
This is an updateable
screen. It allows you to enter remarks that will print on the employee's BDS-generated PAF
form. The remarks should not
include such items as "One-Time Pay" instructions or any other type
PAF actions. THIS BDS-GENERATED PAF IS A ONE TIME PER YEAR OPTION. IT IS
AVAILABLE ONLY AFTER NEXT YEAR'S PROPOSED BUDGETED SALARY INFORMATION IS
COMPLETE AND THE HOME ORGANIZATION HAS BEEN FROZEN IN BDS.
Screen 700 -
DOCTOR INCENTIVE INFORMATION
This is an updateable
screen. It allows doctor's incentive not paid by Tulane (Natural Account #8322) to
be included on the budget reports as part of the doctor's total compensation.
These dollars will not be included in the budget dollars, but do impact the
amount paid to the doctors. Doctor's Incentive paid by Tulane (Natural Account #
5241) budgeting will be accomplished on Screen 400 (see Section 16).
Screen 800 - REPORT SUBMISSION
The use of Screen 800 to produce reports from BDS has been replaced by a
link on the BDS Welcome web page to the "Budget Development Reporting
System". Use the link below to view the section of this manual which explains
how to access and use that system.
This system will
allow you to generate "formatted" reports of the budgeted salary and
non-salary information for your TAMS Organization number.
Note: Access to any TAMS Organization,
related account or employee information is based on your present authorization
level in the BDS SECURITY TABLES. If you are having problems viewing selected
accounts or employees, contact your immediate supervisor for written
authorization. If written authorization was submitted to the Budget Office and
you are encountering problems viewing selected information, please contact the
Budget Office at 865-5353 (off campus) or at extension #5353 (on campus) for
additional assistance.